Accounts & Inventory Administrator
Summary:
We are seeking a detail-oriented and organized individual to support our finance, procurement, and general administration functions.
The ideal candidate will be responsible for handling accounts administration, maintaining accurate inventory records, providing general administrative support, and assisting the Procurement Manager with day-to-day purchasing and coordination activities.
This role requires the ability to thrive in a fast-paced environment, managing tasks across multiple companies or business units efficiently and under pressure.
Key Responsibilities:
Accounts Administration:
Assist with accounts payable and receivable processes
Match purchase orders and invoices
Data entry into accounting software
Assist with monthly reconciliation of supplier accounts and credit card statements
Support the Finance team with administrative tasks and document management
Inventory & Data Management:
Enter and update inventory data into internal systems
Maintain accurate records of stock levels and product details
Coordinate with operations/inventory teams to ensure inventory accuracy
Assist in stock audits
Track stock discrepancies and support resolution
Procurement Support:
Help source and obtain quotes from suppliers when required
Maintain supplier records and update procurement documentation
Prepare and track purchase orders under the guidance of the Procurement Manager
Monitor order status and delivery schedules
Communicate with vendors for order confirmations and resolve delivery issues promptly
General Administrative & Coordination Support:
Prepare routine reports and documentation as needed
Coordinate meetings, prepare agendas, and take minutes
Manage inbound calls and emails related to accounts, procurement or inventory queries, providing timely and accurate information or escalating as needed
Assist with ad hoc office administrative duties to support team efficiency
Requirements:
Proven experience in accounts administration (minimum 2 years)
Proven experience in inventory control, procurement support, or general office administration
Experience working in a fast-paced environment and managing multiple companies or business units simultaneously
Ability to work efficiently under pressure and prioritize competing tasks
Familiarity with accounting software (e.g., Xero, QuickBooks, MYOB)
Strong attention to detail and data accuracy
Excellent organizational and time management skills
Proficient in Microsoft Office (Excel, Word, Outlook) and general computer literacy
Strong communication skills and a team-oriented approach
Salary DOE
Job Type: Full-time
Pay: From €32,****** per year
Experience:
Accounts Administration: 2 years (required)
Inventory control: 1 year (preferred)
Language:
Fluent English (required)
Work authorisation:
Ireland (required)
Work Location: In person
Expected start date: 03/11/2025