Social Enterprise Administrator
Job summary
A highly flexible and eclectic, part-time administration role, in a thriving South Dublin social enterprise. It will suit someone who is adaptable and thrives in a work environment with varied and diverse work activities.
Oakfield Trust - Company overview
Oakfield Trust are a 29-year-old social enterprise and registered charity, based in Clondalkin. Our primary activities are providing commercial premises to social enterprises and local community organisations. We own three commercial properties and lease/sub-lease two in the Clondalkin area, which are rented to social enterprises and community organisations. We also manage a small business park – Nangor Road Business Park in Clondalkin.
In the past we have also supported local community organisations with startup grants, loan finance and project management resources, and donated large sums during the COVID-19 pandemic. In 2023 we began our first open grant fund for social enterprises and we're taking a more active role in developing the sector in Ireland, via advocacy, networking, events & support activities. Read more about us at
About the role
We are recruiting for the position of Administrator, a key operational and administrative role at the heart of the organisation. As well as vital day-to-day responsibilities, this role will be important in assisting our efforts to develop our role in the sector and increase our social impact via new projects, collaborations and innovation. These activities will be both as part of your role, and also as administrative support to the Social Impact Manager.
Responsibilities in brief:
It comprises of a number of responsibilities across the organisation:
* Main day-to-day activities - Managing the administration associated with our portfolio of 5 commercial properties in the Clondalkin area. Providing administrative support as we engage with the tenants and address any issues that arise.
* Company Secretary for Clondalkin Community Property Development CLG(legal name of Oakfield Trust) - various tasks but a relatively low time commitment.
* O*_akfield Trust also manages a small business park*_in Dublin 12 called Nangor Road Business Park. There are some administrative duties around meetings of the management company tenants and board, and the upkeep of the business park.
* Other general tasksmight include communications with charities around donations, communication and engagement with our external bookkeepers, engaging with suppliers or repair companies, and management of office supplies.
* Other administrative duties would_ include administrative support to the Social Impact Manager_where required.
Responsibilities and Duties in full
Property Administration and Administrative Support
* Administration engaging with tenants and solicitors on matters relating to leases.
* Administration around the maintenance and upkeep of properties, which includes communications with tenants, and suppliers of maintenance services.
* Occasional administrative communications with bodies like Irish Water around rates.
Company Secretary Administration
* Company Secretary for Clondalkin Community Property Development CLG (registered name for Oakfield Trust)· Fulfilling statutory administrative responsibilities such as returns to the Companies Registrations Office and the Charities Regulator.
* Organising the Annual Charities Governance Code Compliance Record Form.
* Sending out meeting notices, meeting agendas, and preparing the minutes of AGMs and Board of Director meetings.
Nangor Road Business Park Management
We manage a small business park called Nangor Road Business Park. Duties would include:
* Organising the company's AGM and regular meetings.
* Tenants' queries and resolutions.
* Administration in relation to maintenance of the business park (security; gate problems, lighting; pavements; landscaping; structural upkeep; insurance).
* Seeking updates and relaying communications and updates regarding any legal issues in relation to Nangor Road Business Park tenants.
* Line Manager to TUS employee – assigning occasional tasks.
Insurance Administration
* Administration around insurance for both the property company (Oakfield Trust) & Nangor Road Management Company.
* Negotiate terms & premiums with Insurance Companies when applicable.
* Providing updated information on building structures.
General Duties
* Attendance at the Clondalkin head office at least twice per week would be required.
* You will also be required from time to time, to visit our tenants for various engagements including assessing repair issues and requests. For this reason, having your own transportation will be essential.
* Very occasionally a callout to a property in exceptional circumstances.
* Diary Management.
* Administrative support to Social Impact Manager.
* Engaging with our external bookkeeper to ensure any day-to-day tasks are done, for example forwarding invoices and receipts and other bookkeeping requests
* Customer relations.
* Board meetings every c 7 weeks in Dublin City Centre. In person preferred.
* Required to carry out ad hoc duties relevant to the role as required.
Qualifications and Skills:
Educational Requirements:
Leaving Certificate would be required, and relevant 3rd level accreditations would be advantageous. Relevant work experience and qualifications will be important.
Experience:
* 3-5 years' experience in an administrative environment is essential.
* Experience in a role both with working on own initiative and in a team.
* Experience of community and voluntary sector advantageous.
* Project development management experience an advantage.
Essential Skills:
* Ability to administrate multiple aspects of the organisation.
* Ability to work on own initiative, with the ability to adapt to new tasks and procedures.
* Own transport with full driving license.
* Excellent administrative skills. Proficiency in MS Word, Office and ideally PowerPoint.
* Ability to work independently and as part of a small team of 2.
* Customer relationship management and communication skills.
* Planning and organisational skills.
Desirable Skills:
* Experience dealing with Charities Regulatory Authority and related administration.
* General social media and marketing skills.
Terms and Conditions
This is a part-time permanent contract (subject to ongoing funding) working 20 hours over Monday to Friday with a flexible structure. There will be a 6-month probation period.
Salary, Benefits, Environment, Location
* Part-time, 20 hrs per week. Mon–Fri. Working week structure is negotiable but attendance in the Clondalkin office at least two days a week is expected.
* Salary €22,156- € 25,983 pa (based on pro-rated salary of €40,989 - €48,069 pa), depending on experience.
* Generous annual leave - 13 days (based on 26 days pro-rata) not including bank holidays and closed period at Xmas to New Years Day.
* Volunteer Days: 2 days pa available to spend in community & voluntary sector.
* Company mobile phone and laptop.
* Pension contribution of 5% of gross salary per annum after 6-month probation period
* Flexible hybrid working environment with mix of office-based and working from home.
* Office is located in Clondalkin, right beside Clondalkin Village.
* Board meetings every c 7 weeks in Dublin City Centre. In person preferred.
Equal Opportunity Statement
Oakfield Trust is an equal opportunities employer.
Application Process
1. Please send a full CV and one-page cover letter to with 'Job Application' in the subject bar.
2. The closing date for applications is Tuesday 2nd December at 5pm. Applications after this will not be accepted.
3. We intend holding interviews for shortlisted applicants in the week of the 8th of December.
4. A second interview may be held.
Job Type: Part-time
Pay: €22,156.00-€25,983.00 per year
Benefits:
* Additional leave
* Bike to work scheme
* Company pension
* On-site parking
* Sick pay
* Work from home
Work Location: Hybrid remote in Clondalkin, Dublin 22, CO. Dublin