Position Summary
The Senior Site Administrator will manage, and support assigned projects, programs, and initiatives of medium to high complexity, applying project management expertise to advance the company’s strategy. Working closely with senior management, the Senior Site Administrator will provide executive administrative assistance, drive the execution of site engagement initiatives, foster cross‑functional collaboration, and support initiatives that strengthen the company’s digital presence and customer engagement.
What You’ll Do
Business Operations Support
Plan, schedule, and run leadership meetings, including preparing agendas, materials, and follow‑up notes.
Drive meeting outputs by capturing actions and ensuring follow‑through across stakeholders.
Develop management reporting, dashboards, and communication tools to track progress and support decision‑making.
Provide support to the VP GWWO on ad hoc requests.
Facilitate information for internal communication – memos, emails, presentations, reports.
Culture, Engagement & Community Initiatives
Plan and deliver site culture events to bring teams together and strengthen engagement.
Coordinate organisation‑wide initiatives or events such as knowledge sharing sessions, quarterly update meetings and visitor presentations.
Lead and coordinate Community Engagement activities and working group.
Maintain and update internal communications channels including digital screens, SharePoint site, Cosmos site, and seasonal communications (e.g., Christmas updates).
Provide clear, timely information to keep employees informed and connected.
Office Operations & Visitor Support
Support visiting VPs and leaders (e.g., arranging taxis, preparing laptops, coordinating workspace).
Assist with ad hoc office management tasks such as room setups, desk moves, furniture changes, and cabinet re‑organisations.
Maintain a welcoming, well‑organised site environment.
Project & Change Management
Provide project management support for cross‑functional initiatives impacting site operations, compliance, and performance.
Support organisational change efforts to ensure successful adoption of new processes, tools, and ways of working.
Data Protection
Act as the primary liaison with Legal, Privacy, and Compliance teams for data protection issues, escalations, and guidance.
Respond to data privacy‑related requests, documentation needs, and compliance actions.
Maintain logs, trackers, and documentation required for audits and compliance reporting.
Coordinate and deliver recurring data privacy awareness training and ensure staff completion.
Ensure that data handling practices onsite adhere to relevant policies, organisational requirements, and applicable regulations.
Any other ad‑hoc administrative support as required by the VP GWWO and Senior HR manager.
Our Benefits Include
Highly competitive salary
Group pension scheme – contribution rates are (1.5% / 3% / 5% / 7%) and company will match
Private Medical Insurance for the employee (Irish Life)
Ongoing opportunities for career development in a rapidly expanding work environment
Succession planning and internal promotions
Education allowance
Wellness activities – social activities (e.g., Padel, summer events)
We understand that self‑doubt can hold talented individuals back from applying for opportunities. We encourage everyone who meets the qualifications to apply – we’re excited to hear from you.
Location: Grange Castle (Dublin)
Learn more about Grifols
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