Senior Facilities Operations and Projects Manager
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Senior Facilities Operations and Projects Manager
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Join to apply for the Senior Facilities Operations and Projects Manager role at Maples Group
The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations.
Our distinction flows from our carefully curated team: 2,5 00+ professionals characterised by tenacity, e thics and exacting excellence. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion. Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth.
The Maples Group looks to add a Dublin based Senior Facilities and Operations Project Manager to our team and invites eager and qualified candidates to apply. We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.
Who We Seek
Our merit-based culture suits professionals in pursuit of boundless careers and lives. Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.
About the Role
The Maples Group is currently recruiting for a Senior Facilities Operations & Projects Manager to join the Dublin law firm. This is an excellent opportunity for someone who is interested in providing high level operational support to a leading law firm, under the direction of the Regional Chief Operating Officer. The successful candidate will be responsible for all aspects of the expanding office facilities and responsible for project management of all property related projects. Primary responsibilities include:
* Operational lead for all property related projects. Liaison with landlords, building management and consultants. Responsible for planning for future requirements and delivery of best-in-class facilities
* Management of front of house and back-office support teams (including the Facilities function, print room, stationery/office supplies, and records management), ensuring highest standards are maintained
* Co-ordinate the team and external providers to manage all required maintenance to the Dublin office. Including, but not limited to, the oversight and maintenance of all mechanical and electrical equipment effectiveness and contracts
* Managing the planning and implementation of internal office moves in consultation with key stakeholders
* Supplier management for all office suppliers/vendors: ensuring appropriate contracts in place, review of commercial terms. This will include the monitoring of all outsourced contracts (including, but not limited to, cleaning; couriers; taxis; printers/photocopiers; stationery and office maintenance)
* Monitoring and implementing Health & Safety regulations, coordinating with external H&S consultants, and management of Fire Warden and First Aid Officer responsibilities by selected member/s of your team
* Ability to work in and streamline everyday operations in a hybrid workforce model
* Working closely with the Maples Group's Business Continuity Planning leads and undertaking the Regional Crisis Management role for the Dublin law firm
EXPERIENCE
What You Bring
In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:
* 10+ years experience in facilities management and project management, preferably in a professional services setting
* Experience working in corporate operations to deliver on organisational goals and standards
* Knowledge of building systems operations, facilities management best practices, systems technology, H&S legislation and regulations, and event management / guest/ visitor experience
* Strong written and verbal communication skills, and experienced user of MS Office (Excel, Word and Powerpoint ) and facilities and project management-related software packages.
* Knowledge of business continuity management best practices and operational resilience guidelines
* People management and leadership skills and stakeholder relationship management skills
* Proactive problem solving and innovation skills and skilled at influencing and negotiation
* Proven project and change management, planning, budgeting and financial management skills
* Maintain strong attent ion to detail and the ability to deal with confidential matters with discretion
BENEFITS & REWARDS
The most enduring professional relationship s are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including :
* Comprehensive health coverage (medical, dental and optical)
* Competitive vacation packages
* Educational assistance and professional development programmes
* Savings or pension plan
* Life insurance
* Travel insurance
* Global mental wellness programme
* Sports clubs and social events
ABOUT MAPLES GROUP
Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.
You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn .
Any candidates invited to interview for a role in Maples and Calder, Dublin, will receive a sensory overview of the office, inclusive of sensory maps and accessibility information.
Please note that it is Maples standard policy to undertake various background screening checks on all applicants to whom a conditional job offer is made. All job offers are subject to the completion of satisfactory background screening checks. Further details on the background screening checks will be advised to each candidate who receives a conditional job offer from Maples.
Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants. ]
Seniority level
* Seniority level
Not Applicable
Employment type
* Employment type
Full-time
Job function
* Job function
Other
* Industries
Law Practice and Legal Services
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