Job Description At Brown Bag Films, our motto is simple: “We Love Animation™.” And we mean it — we put our artists at the heart of everything we do. As one of the most creatively driven animation studios, we are passionate about creating high-quality, engaging content for kids and families everywhere. We are currently looking for a Facilities Coordinator to join our talented team here at our Dublin Studio. The successful candidate will deliver a high‑quality facility operations experience to all staff and visitors to studio. They will also provide first‑in‑class facilities services, including front reception services, travel arrangements and health & safety management.
Key Responsibilities
* Managing the new starter studio process, in collaboration with HR and IT, including the maintenance of the Card Access system.
* Supporting all internal employee workplace relocations including managing desk booking software as required.
* Delivering high quality meeting room and event space arrangements for internal and external staff.
* Running daily/weekly AirCon, fire systems and Safety checks.
* Providing a travel service to meet staff requirements including travel and accommodation needs and any courier requirements.
* Arranging and coordinating (external?) catering for the studio.
* Coordinating and managing studio cleaning contractors.
* Reception Desk Servies including manning the main phone line and providing taxis, post, courier services.
* Generating Purchase orders for relevant suppliers, including stationery and grocery supplies.
* Managing supplier maintenance contracts for Aircon, Intruder, Fire alarms, photo copiers, shredding etc and ensuring the documentation of all active reports.
* Coordinating the Contractor maintenance, task reporting and administration.
* Coordinating Health and Safety staff training and record keeping including Work Station Assessment – in studio and at home as required.
* Maintaining Desk Booking Software administration and upkeep.
Key Requirements
Knowledge
* Working knowledge of managing phone systems.
Experience
* Experience of working in a Customer Services role.
* Previous office & reception experience (desirable).
* Experienced in database work and maintaining tracking documents.
Technical skills
* Strong administration skills.
* Working knowledge of Microsoft Office.
* Practical use of Photoshop and Acrobat (desirable).
Behaviours
* Clear and concise communicator.
* Confident & professional.
* Strong interpersonal skills.
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