Job Summary
Own and execute the E2E operations procurement cycle for data centre sites in Dublin, ensuring compliant, timely, and cost-effective sourcing of services, materials, and critical spares that support uptime, safety, and lifecycle performance of MEP infrastructure.
Key Responsibilities
* Procurement Execution & Compliance
* Lead competitive sourcing, tender evaluation, and recommendations through to contract award and handover.
* Ensure strict adherence to internal procurement policies, approval limits, audit trails, and segregation of duties.
* Review and validate supplier invoices, variations, and claims against contract terms, SLAs, and site acceptance criteria.
* Coordinate onboarding of new suppliers, ensuring completion of vetting (financial, HSE, ESG, cybersecurity as applicable).
* Contract & Supplier Management
* Liaise with internal legal team and administer preventive maintenance service agreements and O&M contracts; monitor SLAs/OLAs, penalties, and renewals.
* Maintain an Approved Vendor List with performance ratings, escalations, and corrective action tracking.
* Facilitate supplier reviews and post-incident debriefs; drive continuous improvement actions.
* Cost, Budgeting & Lifecycle
* Support annual Opex budgeting with robust baselines and assumptions; track actuals vs. plan and forecast run-rate.
* Maintain an operations cost database (materials, labour, spares, contracted services) to enable benchmarking across sites.
* Build and maintain lifecycle cost (Post Handover) models for key data centre assets (UPS, switchgear, chillers, CRAH/CRAC, liquid cooling plant).
* Identify cost reduction opportunities
* Critical Spares & Inventory Control
* Execute purchase and replenishment ("top-up/refill") orders; reconcile receipts, usage, and stock variances.
* Refresh Works (MEP)
* Run compliant sourcing for MEP refresh/refit projects: market engagement, tender, evaluation, negotiation, award, and close-out.
* Align scope, technical specs, method statements, and commissioning criteria with Technical and Operation Team
* Manage commercial change control, instructions, and final account
* Data, Reporting & Governance
* Publish monthly dashboards: spend by category/site, savings/avoidance, supplier performance, claims status, inventory KPIs.
* Safekeep contracts, drawings, performance bonds, insurance certificates, warranties, and final accounts (auditable repository).
* Drive process improvement (lead times, first-time-right PO/GR, automation, template standardization).
Working Environment
* Primarily office-based with regular collaboration across departments and regions.
* Occasional travel to active construction and operational data center sites for inspections, meetings, and contract assessments.
* The role may involve working in high-security environments and exposure to technical equipment areas where safety protocols must be strictly followed.
Key Requirements
* 1 to 3 years experience in procurement or contract administration; data centres or heavy MEP Infra preferred.
* Solid understanding of engineering procurement, O&M contracts, and vendor qualification.
* Working knowledge of data centre operations (Preferably a level of understanding on MEP systems)
* Diploma in Building Services/Facilities/Engineering or equivalent.
* Proficient in MS Office (Excel advanced: lookups/pivots)
* Strong written and spoken English; additional European language an advantage.
* Meticulous, analytical, proactive, and able to work independently to tight timelines.
Education
Diploma in Building Management or Engineering
Bachelors in Procurement & Supply or Others