Location: Vision Ireland Head Office, Whitworth Road, Drumcondra, Dublin 9.
Hybrid option is available (2 days per week from home) after successful completion of probation period.
Contract Type: Full time, permanent Work Schedule: Monday to Friday 9am to 5pm Reports To: Senior HR Business Partner Salary : €40,000 - €45,000 dependent on experience qualifications Closing date: 6th April **** Job Purpose The HR Generalist will provide efficient and effective administrative and operational support to the HR function, with a particular focus on recruitment, HR systems, and supporting the Chief People Officer and different departments.
The post holder will work as part of a busy HR team in a complex organisation, ensuring the delivery of high-quality HR services in line with organisational policies, procedures, and best practice.
The candidate will work across all different areas of HR and departments.
Key Responsibilities Recruitment Talent Administration Coordinate end-to-end recruitment processes, including advertising roles, processing applications, interview scheduling, and candidate communications.
Support hiring managers throughout the recruitment process, ensuring adherence to policies and timelines.
Maintain accurate recruitment records and update applicant tracking systems.
Assist with onboarding and induction processes for new employees.
HR Systems Data Management Maintain and update employee records on HR systems, ensuring accuracy and data integrity at all times.
Generate standard HR reports (e.g. headcount, turnover, recruitment activity) as required.
Support the use and development of HR systems and databases.
Ensure compliance with data protection requirements and confidentiality standards.
Provide comprehensive administrative support to the senior HR team.
Coordinate diaries, meetings, and logistics for Chief People officer Prepare documentation, reports, presentations, and meeting materials.
Record and circulate minutes and track actions from meetings.
Support the organisation of HR governance meetings and internal forums.
Manage sensitive and confidential information with discretion.
HR Operations Provide administrative support across the employee lifecycle, including contracts, amendments, and leaver processes.
Prepare HR correspondence in line with organisational policies and procedures.
Act as a first point of contact for HR queries, escalating as appropriate.
Support the implementation of HR policies and procedures.
Employee Relations Support Provide administrative support for employee relations processes, including disciplinary, grievance, and absence management cases.
Ensure all documentation is accurately recorded and maintained.
Support HR colleagues in ensuring processes are compliant and timely.
Contracts of Employment Administration, Payroll and Benefits In conjunction with the HR Business Partner, manage the monthly payroll requirements for the respective units within the payroll timelines.
Provide administration support with the administration of both permanent, (CID) and fixed term contracts of employment to all relevant employees.
Assist with the generation and dissemination of the contract management and payroll reports to the HR Business Partner and relevant units.
Provide support to the HR Business Partner team in the administration of employee benefits including salary, hours, pension, leave, salary protection etc Employment Permits Assist when required in the preparation of hosting agreements and other employment permit applications.
Act as point of contact with HR Business Partners and employees regarding the employee status of those employees requiring an employment permit.
General Administration Support Ensure assigned work areas are managed efficiently and deadlines are met.
Assist in the preparation of reports and documentation for management.
Participate in project work and support HR initiatives as required.
Make effective use of technology to support service delivery.
Identify opportunities to improve administrative processes and contribute to service improvements.
Person Specification Essential Criteria Minimum of 3 years' relevant experience in an HR administrative or generalist role in a busy, complex organisation.
HR or Business Qualification Experience supporting recruitment processes.
Strong administrative and organisational skills with a high level of accuracy.
Experience working with HR systems and data management.
Experience providing administrative support to senior staff or teams.
Good working knowledge of HR practices and employment legislation.
Excellent communication and interpersonal skills.
Strong IT skills, including Microsoft Office.
Desirable Criteria Relevant HR qualification (e.g. CIPD or equivalent).
Experience in the public sector, healthcare, or not-for-profit environment.
Core Competencies
1. Teamwork Works collaboratively with colleagues and contributes positively to team objectives.
Supports a cooperative and respectful working environment.
2. Information Management Processing Accurately manages data and documentation.
Produces clear and timely reports and maintains organised records.
3. Management and Delivery of Results Takes responsibility for completing tasks to a high standard within agreed timelines.
Manages workload effectively in a busy environment.
Practices and promotes a strong focus on delivering high quality customer service for internal and external stakeholders.
Successfully manages a range of different projects and work activities at the same time.
4. Interpersonal Communication Skills Provides a professional and responsive service to staff and managers.
Communicates clearly and effectively, both verbally and in writing.
Builds and maintains contact with colleagues and other stakeholders to assist in performing own role.
Treats others with diplomacy, tact, courtesy and respect, even in challenging circumstances.
Presents information clearly, concisely and confidently when speaking and in writing
5. Specialist Knowledge, Expertise Self Development Demonstrates knowledge of HR processes, policies, and systems.
Takes initiative in developing skills and knowledge relevant to the role.
6. Initiative Problem Solving Identifies issues and resolves routine problems.
Knows when to escalate more complex matters appropriately.
7. Drive Commitment Demonstrates a commitment to delivering high-quality service.
Acts with integrity, confidentiality, and professionalism at all times.
Strives to perform at a high level, investing significant energy to achieve agreed objectives.
Other Requirements Flexibility to meet service needs.
Commitment to continuous professional development.
This list is not an exhaustive list and you may be required to take on other tasks and duties for the proper and effective performance of your role.
Your role will change as the needs of the business change and you will be required to adapt to these changes and to develop your role going forward .
Further Information for Candidates: All applicants must submit a current CV.
The successful candidate will be subject to garda vetting.
Candidates must have current authorisation to work full-time in Ireland.
Further information about Vision Ireland can be found on our website Informal enquiries to ****** *Vision Ireland reserve the right to close this competition early should an adequate number of applications be received.
Garda Vetting required: Garda Vetting may be conducted for the recommended candidate as part of the selection process for the post in accordance with the VI Garda Vetting policy.
Vision Ireland is an equal opportunities employer.
Equality, Diversity and Inclusion: Vision Ireland is committed to creating an inclusive environment where diversity is celebrated, and everyone is afforded equality of opportunity.
It is our policy to recognise people as a key resource required for successful attainment of the organisation's mission.
In support of this, it is important to remember that differences between people, whether devised from their different backgrounds and personalities, cultures and/or their different abilities, can be a source of strength to the organisation.
We welcome, encourage, and embrace people of all backgrounds, to include those with disabilities.
Accessibility plays a huge part of ensuring that all our employees and service users can access our systems and services with ease and respect, in a supportive environment, - enabling all to effectively engage our services and achieve our goals whether they are an applicant for employment or an employee requiring special facilitation.