The Administration & Marketing Assistant provides vital administrative and communications support to ensure the smooth and professional operation of the Chamber's headquarters. This hybrid role combines traditional office administration with creative marketing support - helping to strengthen member engagement, promote Chamber initiatives, and enhance the visibility of County Wexford Chamber across all channels.
Key Responsibilities
1. Shop Local Gift Card Programme
* Provide administrative and sales support for the Shop Local Gift Card and Voucher scheme, including order processing, record-keeping, and monthly reporting.
* Assist with marketing promotions and social media updates to drive awareness and sales of the Gift Card programme.
2. Office & Administrative Support
* Oversee daily office operations - maintaining supplies, preparing the boardroom for meetings / Skillnet training, managing waste collection, and ensuring a welcoming, tidy office environment.
* Manage the main Chamber inbox and phone lines, responding to member and public queries efficiently and professionally.
* Support invoicing and debtors' follow-up, ensuring accurate records and timely communication.
3. Marketing & Communications
* Assist in developing and posting social media content and graphics across Chamber platforms (LinkedIn, Facebook, Instagram, X).
* Contribute to the creation and distribution of the weekly Chamber newsletter and other promotional communications.
* Help maintain and update the Chamber website, uploading news items, event details, and member updates.
* Capture photos, video and highlights from Chamber events to use across communications channels.
4. Member Engagement & Support
* Provide friendly, proactive support to members daily, handling queries and offering information about Chamber services.
* Support the scheduling of introductory meetings for new members and assist in maintaining accurate member records.
* Help gather content and success stories from members for inclusion in Chamber communications.
5. Event Support
* Assist the team in planning and delivering Chamber events - including venue booking, supplier coordination, attendee registration, and on-site support.
* Manage check-in, prepare event materials and name badges, and assist in follow-up communication post-event.
* Capture event photos and notes for social media and newsletters.
Ideal Candidate Profile
* Organised & Detail-Oriented: Skilled at managing multiple priorities in a fast-paced environment.
* Creative Communicator: Strong writing, design, and digital communication skills.
* Member-Focused: Approachable, professional, and committed to supporting local businesses.
* Tech-Savvy: Proficient in Microsoft Office Suite, Canva, CRM's, and similar marketing tools an advantage.
* Collaborative & Proactive: A team player who shows initiative and contributes ideas to improve operations and engagement.
Qualifications
* Previous administrative or marketing experience, ideally within a business or membership organisation.
* Proficiency in Microsoft Office, Canva, and social media management tools desirable.
* Excellent written and verbal communication skills.
* Event coordination experience is a plus.
Working Conditions
* Full-time position based in Wexford Town.
* Occasional evening event support required (Time Off in Lieu offered).
Job Type: Fixed term
Contract length: 12 months
Pay: €28,000.00-€29,000.00 per year
Work Location: In person