The Administration & Marketing Assistant provides vital administrative and communications support to ensure the smooth and professional operation of the Chamber's headquarters.
This hybrid role combines traditional office administration with creative marketing support - helping to strengthen member engagement, promote Chamber initiatives, and enhance the visibility of County Wexford Chamber across all channels.
Key Responsibilities
1. Shop Local Gift Card Programme
Provide administrative and sales support for the Shop Local Gift Card and Voucher scheme, including order processing, record-keeping, and monthly reporting.
Assist with marketing promotions and social media updates to drive awareness and sales of the Gift Card programme.
2. Office & Administrative Support
Oversee daily office operations - maintaining supplies, preparing the boardroom for meetings / Skillnet training, managing waste collection, and ensuring a welcoming, tidy office environment.
Manage the main Chamber inbox and phone lines, responding to member and public queries efficiently and professionally.
Support invoicing and debtors' follow-up, ensuring accurate records and timely communication.
3. Marketing & Communications
Assist in developing and posting social media content and graphics across Chamber platforms (LinkedIn, Facebook, Instagram, X).
Contribute to the creation and distribution of the weekly Chamber newsletter and other promotional communications.
Help maintain and update the Chamber website, uploading news items, event details, and member updates.
Capture photos, video and highlights from Chamber events to use across communications channels.
4. Member Engagement & Support
Provide friendly, proactive support to members daily, handling queries and offering information about Chamber services.
Support the scheduling of introductory meetings for new members and assist in maintaining accurate member records.
Help gather content and success stories from members for inclusion in Chamber communications.
5. Event Support
Assist the team in planning and delivering Chamber events - including venue booking, supplier coordination, attendee registration, and on-site support.
Manage check-in, prepare event materials and name badges, and assist in follow-up communication post-event.
Capture event photos and notes for social media and newsletters.
Ideal Candidate Profile
Organised & Detail-Oriented: Skilled at managing multiple priorities in a fast-paced environment.
Creative Communicator: Strong writing, design, and digital communication skills.
Member-Focused: Approachable, professional, and committed to supporting local businesses.
Tech-Savvy: Proficient in Microsoft Office Suite, Canva, CRM's, and similar marketing tools an advantage.
Collaborative & Proactive: A team player who shows initiative and contributes ideas to improve operations and engagement.
Qualifications
Previous administrative or marketing experience, ideally within a business or membership organisation.
Proficiency in Microsoft Office, Canva, and social media management tools desirable.
Excellent written and verbal communication skills.
Event coordination experience is a plus.
Working Conditions
Full-time position based in Wexford Town.
Occasional evening event support required (Time Off in Lieu offered).
Job Type: Fixed term
Contract length: 12 months
Pay: €28,******-€29,****** per year
Work Location: In person