Finance / Office Administrator
We are seeking an organised and proactive Finance/ Office Administrator to join our team. This role offers a unique opportunity to support both the office management and finance functions of our business. You will play a key role in ensuring the smooth running of daily operations, as well as assisting with the preparation and management of financial records.
Key Responsibilities:
Accounts & Finance Support:
* Assist in the processing of purchase invoices and liaising with suppliers for invoice discrepancies.
* Prepare and process sales invoices and assist with collections.
* Accounts Payable – processing creditor invoices, monthly payment runs.
* Creditor control reports – reconciling creditor statements, aged creditor reports.
* Accounts Receivable - processing incoming cheque payments, lodgements with the bank, issuing receipts upon request.
* Debtors control reports – processing monthly/quarterly debtor reports, issuing reminders, contacting debtors.
* Monthly bank Reconciliations – processing monthly standing orders, direct debits and reconciling bank accounts.
* Assist with payroll processing as required, ensuring timely and accurate payments.
* Updating new starter/leaver details on Sage payroll.
* Calculating holiday pay & sick pay and dealing with any queries regarding same.
* Ensuring accuracy of payroll data and records.
* Resolving payroll queries from employees and management.
* Creating and transmission of bank file for fortnightly payment.
* Assist in the preparation of file for yearend audits.
Office Administration:
* Manage general office duties, including answering phones, handling emails, and greeting visitors.
* Maintain and update office records, filing systems, and documentation.
* Assist in organising internal/external meetings.
* Provide administrative support within the organisation.
Requirements:
* Must have a valid permit and/or visa to work in Ireland
* At least two years' experience in a similar role.
* Proficiency in MS Office, particularly Excel; experience with accounting software (e.g., Xero, Sage) is a plus.
* Strong attention to detail and excellent organizational skills.
* Excellent time management skills and the ability to meet deadlines.
* Ability to work independently and as part of a team.
* Good communication skills and a professional attitude.
* This position is full time onsite.
Job Types: Full-time, Permanent
Pay: €34,000.00-€38,000.00 per year
Benefits:
* Company pension
* On-site parking
* Sick pay
Application question(s):
* If you are authorised to work in Ireland please confirm what stamp you hold. (Please only apply if you are authorised to work in Ireland)
* Describe your finance administration experience in detail.
* What is your notice period?
* Can you explain why you are interested in this role?
Experience:
* finance administration: 2 years (required)
Language:
* English (required)
Work Location: In person