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Administrative Assistant (Ireland), Dublin
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Client:
Location:
Dublin, Ireland
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
3077e574c13a
Job Views:
5
Posted:
03.06.2025
Expiry Date:
18.07.2025
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Job Description:
This position is for K2 Data Centres, a company under Kuok (Singapore) Limited, based in Dublin, Ireland.
K2 is seeking an Administrative Assistant to manage and service our data centre infrastructure and facilities, supporting human resources, general office management duties, and guest/event coordination activities.
Key Responsibilities:
* Human Resources Support: Serve as the primary contact for HR-related queries in Ireland, guiding on company policies and procedures. Work closely with Group HR team for onboarding and offboarding processes, maintaining employee records, and ensuring legal compliance. Collaborate with HR Business Partners to develop HR policies.
* Training Management: Develop and manage training plans for the Operations team, schedule trainings in Easy Generator and SuccessFactors, compile toolbox talks via Microsoft Forms, and manage training nominations and auto-release systems.
* Event Organization: Organize company events like Christmas and summer parties, coordinate logistics, and explore CSR initiatives to enhance community engagement.
* Visitor Management: Order refreshments, greet visitors, and ensure a professional welcome.
* Inductions: Manage site inductions, update Easy Generator, and oversee data retention.
* Personal Protective Equipment and Uniforms: Coordinate ordering, approval, stock management, and replenishment of PPE and uniforms.
* Other Responsibilities: Support ad hoc projects, mentor new staff, and foster a positive work environment. Demonstrate organizational skills, communication skills, understanding of employment law, confidentiality, and proficiency in Microsoft Office.
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