Job Title: Senior Administrative Support Specialist
About the Role:
We are seeking an experienced and highly skilled individual to provide high-level administrative support to our senior executive. This is a fantastic opportunity for a skilled and organized professional to contribute to our organization's success by providing exceptional support in a dynamic and fast-paced environment.
Key Responsibilities:
* Screen and monitor communications, including emails, invitations, letters, and respond directly or advise the MD.
* Research information as required online or via other sources.
* Review, modify, and/or summarize presentations and other documents at senior management/board level.
* Coordinate and schedule calendar, travel, and diary, including business and personal arrangements.
* Manage events and meetings, including setup, location, agenda, participants, and facility arrangements.
* Provide clarity and feedback on actions and outcomes of events/meetings.
* Serve as a liaison between the MD and stakeholders, including employees and consultants as directed.
* Manage recruitment for new team members.
* Take responsibility for projects and actions to support the MD as required.
* Work collaboratively with a range of internal and external colleagues and assist them in the interests of the MD.
* Confidently relay instruction and direction from the MD to direct reports and other stakeholders in a firm and respectful manner.
* Write and collate materials and proofread documents.
* Manage accounts to a bookkeeping standard, including management of expense reports.
Requirements:
* 7+ years' experience in a senior executive role.
* Strong IT skills, including Microsoft Office applications, Gmail, Calendar, iPhone or Android smartphone applications.
* Excellent interpersonal skills and competent at building relationships with stakeholders, including employees, consultants, investors, and board members.
* Highly organized and detail-oriented.
* Able to multitask and prioritize well even in pressurized environments.
* Excellent command of the English language, both written and spoken.
* Proactively identified and resolve problems.
* Car owner with full clean driving license.