Job Description:
We are seeking an experienced Accounts Assistant to join our team. The successful candidate will be responsible for managing day-to-day finance operations, including payroll, accounts receivable, and accounts payable.
Key Responsibilities:
• Process payroll on a weekly basis for multiple units in an accurate, on-time, compliant manner.
• Issue invoices, input data, prepare and post employee voluntary deductions journals for payroll accounting.
• Prepare and issue weekly payroll reports to management.
• Reconcile payroll controls on a weekly basis.
• Reconcile payroll at the end of the year, including consolidating data when necessary.
• Issue pay slips, handle payroll-related taxation and social welfare documents.
• Assist with pension and social welfare reconciliations.
• Calculate holiday pay and statutory payments.
Accounts Assistance Duties:
• Process supplier invoices on the financial system.
• Prepare payments list for approval.
• Review aged debt and debtor collections.
• Generate customer invoices on the financial system.
• Send invoices to customers for payment.
• Update client payment schedules and customer receipts and allocations.
• Raise purchase orders, product and vendor maintenance & set up.
• Match supplier invoices and set up trading accounts with suppliers.
• Perform online sales reconciliation to bank and accounting system.
• Complete VAT returns and RCT returns.
• Process bank payments, bank reconciliations and business expenses.
• Create new customers and new suppliers on the financial system.
• Assist with system upgrades and development as required.
• Complete month-end accounts and reconciliations.
• Update and maintain fixed asset register.
• Update cash flow template.
Requirements:
• Leaving Certificate and IPASS qualification.
• Extensive understanding of latest payroll legislation and knowledge of Irish ROS.
• Proficient IT skills and Microsoft Office - specifically Outlook and Excel.
• At least 5 years proven experience in preparing payroll journals and processing all monthly payroll reconciliations to strict deadlines.
• At least 5 years accounts experience to include duties including, accounts receivable, accounts payable, debtor collections etc.
• Highly organised, detail-oriented, and efficient.
• Ability to manage priorities and meet strict deadlines.
• Good numerical accuracy and analytical ability.
• Proactive, motivated, and reliable team player.
• Excellent communication skills both verbal and written.
• Capability to communicate issues and propose appropriate solutions to decision makers.
• Self-motivating and able to work on own initiative.