Procurement involves the acquisition of works, services, and supplies. All TII procurement is carried out in accordance with TII Corporate Procurement Guidelines established to ensure:
* compliance with EU and national legislation, procurement-related Government guidelines and circulars, and TII policy;
* value for money; and
* appropriate regard for the principles of sustainability.
The Procurement Department manages or provides support for those managing procurement processes and plays a key role in facilitating management overview and control of procurement processes across the full spectrum of TII activities.
To meet the requirements of an increasing workload, the Procurement Department is now seeking to identify a capable and enthusiastic member for its team.
ROLE, DUTIES AND RESPONSIBILITIES
* Fulfilling the role of procurement process manager as described in the TII Corporate Procurement Guidelines, at the request of the Head of Procurement;
* Providing guidance and leadership throughout major procurement processes;
* Drafting and publishing notices in the European Journal and eTenders.ie;
* Acting as the sole point of contact between the market/potential tenderers and the TII section that has initiated the procurement right through to award;
* Managing the pre and post tender clarifications process;
* Liaising with both internal and external personnel (including legal, commercial, and insurance advisors) regarding elements of the procurement process as necessary;
* Supporting the MetroLink programme as required;
* Responsible for the preparation and coordination of all communication with tenderers, including management of the electronic data room if applicable; managing, organizing, and facilitating various meetings including consultation meetings with tenderers, evaluations, negotiations, and stakeholder meetings;
* Preparing project reports, board papers, and procurement reports as required;
* Certifying lists of responses, prequalifying, and short-listing companies for tender;
* Coordinating the tender evaluation, producing detailed tender evaluation reports, seeking award approval, drafting regret letters, and populating contracts;
* Developing and delivering procurement-related training; leading initiatives to improve the efficiency and effectiveness of procurement systems and objectives as agreed with the Head of Procurement;
* Undertaking tasks, activities, or duties as assigned appropriate to the grade.
Job Requirements (including qualification & experience)
Education & Experience
* A third-level qualification (HETAC Level 7 or higher) in engineering, business, finance, law, quantity surveying, project management, procurement, or related disciplines;
* Minimum five years’ post-qualification experience in a legal, financial, commercial, engineering, procurement, or administrative role;
* Solid experience in preparing tender briefs, technical specifications, conducting tender evaluations, negotiations, or contract management;
* Good experience in report writing and numerical analysis;
* Proven ability to liaise and coordinate with management, professional colleagues, and stakeholders in evaluation teams;
* Knowledge of EU Directives and National Procurement legislation (advantageous);
* Highly motivated with the ability to work on own initiative;
* Excellent organizational and prioritization skills to manage multiple procurement competitions;
* Excellent communication skills (verbal, written, presentation, negotiation);
* Ability to make informed, timely decisions based on available information, clear thinking, and sound problem-solving skills;
* Fluency in English, both written and oral.
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