Access to Care Ward Clerk -UPMC Aut EvenLocation: Aut Even HospitalJob type: PermanentOverview of role: To provide an administrative function to the ward area, supporting nursing and medical staff in the smooth day-to-day running of the ward area. Meet and greet visitors and patients.Primary Duties and Responsibilities: Admissions and CommunicationMeet and greet patients and visitors.Keep open communication with the nurse in charge on a daily basis.Deal with all telephone calls to the department in a professional and efficient manner and ensure all calls are directed to the relevant people capable of dealing with the enquiry.Collect admissions from reception when requested.Ensure all admissions to department are entered on iSoft.Ensure iSoft accurately reflects patient details and liaise with admissions in relation to bed availability.Liaise with nursing administration as required.When necessary arrange tests outside Aut Even and arrange appropriate mode of transport for patient in consultation with nursing or medical staff.When necessary arrange transfer of patients to other departments or hospitals, ensure all appropriate information is photocopied to accompany patientOrganise clinic appointments, G.P appointments where necessary.Encourage patient to complete patient satisfaction/feedback forms.Medical Chart ManagementTo ensure the day-to-day maintenance of patient medical notes. This will include follow up on reports; ensure all test results are filed in patients chart in current admission and in appropriate sections in line with Hospital Medical Record Policies.Manage the charts of LA's via theatre.To ensure that medical notes, investigation reports, and X Rays pertaining to patients are available at all times. Including X-ray films if required for surgery.To ensure that patient identification details are correct and up to date.To maintain patient confidentiality in respect of held records, in accordance with Hospital Policy.To retrieve notes, X Rays to / from other departments within the hospital.To prepare notes of patients going to other hospital departments or referring hospitals, as directed by the Nurse in Charge, and in accordance with policy.Retrieval of patient's blood results from the system when requested by medical staff.Ensure all x-ray results; nursing and drug administration Kardex are filed in patient's chart following discharge and prior to collection by Accounts department.Upon discharge return x-rays to x-ray department for filing.Ensure discharge letters / notes are distributed in a timely manner and filed accordingly.Office Management DutiesWard reception duties, organisation of non-clinical areas, i.e., nurses' station.Maintain an adequate stationary supply for use within the clinical area, by the multi-disciplinary team.To ensure that requests for photocopying etc, are met in a timely manner and are complete.To distribute post and redirect mail as necessary.Ensure fortnightly payroll timesheets are completed, legible and approved by the CNMII in line with payroll deadlines.Ensure Theatre Lists are up to date and available at all time to clinical staff.To offer administration support to the CNMII or deputy as requested around clinic audits.To complete all administration duties as requested including typing, photocopying and faxing.Discharge patients on computer system.Patient InteractionOn occasion the ward clerk maybe required to assist in the transportation of a patient or required to accompany a patient to another healthcare facility.PersonnelFollow uniform policy referenceGeneralThrough the course of the working day or week there maybe a requirement to work in other areas of the hospital in line with patient requirements as requested by your line manager/deputy or nurse management.Staff must produce satisfactory documentary evidence of all training and experience claimed by them, if required to do so by the organisation.To respect the organisational values of the Hospital. The above Job Description is not intended to bea comprehensive list of all duties involved and consequently, the post holdermay be required to perform other duties as appropriate to the post which may beassigned to him / her from time to time and to contribute to the development ofthe post while in office. Qualifications & Experience:Qualifications:Hold a relevant Third Level Qualification or equivalentExperience:Knowledge of general office procedures is essential.A minimum of two years relevant work experienceJob Specific Competencies and Knowledge:Have excellent administrative and organisational skills.Personal Competencies:Have excellent interpersonal skills and the ability to communicate effectively with management, consultant staff, staff, patients, public and outside agencies.EqualOpportunity Statement and Benefits UPMC is an equal opportunity employer.We celebrate diversity and are committed to creating an inclusive environmentfor all employees.At UPMC we provide a total rewards programthat is not only market competitive, but fair and provides growth opportunitiesfor all our colleagues.Compensation – Competitive pay for the work employees do – base pay, performance related payand premium pay where applicable.Benefits –Fully paid maternity and paternity leave for new parents. Competitive PensionPlan, company funded Death in Service Benefit x 3 times. Critical Illness coverfor all employees up to the age of 66.Performance and Recognition – Rewards for performance that supports the goals and mission ofUPMC through our annual ACES programme.Work-Life Balance – Enhanced annual leave up to a maximum of 27 days. Flexibleworking opportunities to support you to work around external familycommitments.Developmentand Career Opportunities – Opportunities for each employee to reachtheir career goals through continued learning and/or advancement.AboutUPMC UPMC is a renowned multinational academic medicalcentre committed to delivering people-focused care that's close to home.Headquartered in Pittsburgh and affiliated with the University of PittsburghSchools of the Health Sciences, UPMC shapes the future of health throughclinical and technological innovation, research and education.UPMC expands its expertise globally, bringing world-class care acrosscontinents through its UPMC International division — an owned and operatednetwork of hospitals and ambulatory care centres in Italy, Ireland andCroatia. UPMC International brings new access to the signature specialtyservices of UPMC Hillman Cancer Centre, UPMC Sports Medicine and others tomore people in more places around the world. In Ireland UPMC has provided high-quality healthcare in the South East since2006. UPMC's operations in Ireland now include UPMC Whitfield Hospital inWaterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital inClane, and UPMC Aut Even Hospital in Kilkenny. Outpatient care is available atthe UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapylocations in Waterford and Cork, UPMC The 4th Practice in Mallow, and acrossUPMC Sports Medicine Clinics in Dublin, Waterford, Limerick, Tipperary, Cork, andMayo. UPMC has also established a nationwide Concussion Network. UPMC'sGlobal Technology Operation Centre is based in Kilkenny.