Are you a highly organised, solutions-focused professional with a passion for operational excellence? Rockwell is currently seeking a Receptionist/Office Administrator on a full-time, permanent basis* at our headquarters in Cork.
Rockwell is a long-established engineering company with over forty years of excellence. We specialise in the design, fabrication, installation, and maintenance of HVAC, utility pipework and electrical systems for large-scale biopharma and technology facilities across Ireland and beyond. As we continue to grow, we are building on our proud legacy of technical expertise and innovation.
Key responsibilities of the role include, but are not limited to:
Reception & Front of House
* Serve as the first point of contact at reception, welcoming visitors, clients, and vendors, and managing the sign-in process.
* Handle all incoming calls, monitor voicemails, and direct queries to the appropriate teams.
* Manage the shared inbox, ensuring timely and professional responses.
* Coordinate incoming and outgoing post, including deliveries and courier drop-offs, and ensure expense and processed accordingly.
* Manage seasonal and ad hoc reception-based initiatives, including diary stock distribution.
* Ensure the reception area remains professional, organised, and visitor-ready at all times, including the provision of refreshments.
Facilities & Office Management
* Manage daily office supplies and kitchen essentials.
* Coordinate equipment maintenance and basic office repairs.
* Support meeting room bookings and event setup.
* Manage door access for all existing staff and new employees.
* Coordination of hygiene product stock.
* Coordination of staff events and activities.
PA Support to SLT
* Book travel and accommodation for senior staff and visitors.
* Assist with preparing presentations and reports.
* Provide general admin support to the Senior Leadership Team as needed.
Operations
* Assist with creation of presentation and visual content across departments.
* Coordination of promotional items for company events.
* Admin and coordination of company documents.
* Support onboarding by arranging accommodation and granting system access.
Essential Qualifications, Knowledge and Skills Experience:
* Hold a relevant, third level degree in a related field, i.e. Business Administration, etc.
* Have experience in a similar administrative, operations or office coordination role.
* Be confident managing a broad range of day-to-day responsibilities across reception, facilities, and team support.
* Demonstrate strong communication and interpersonal skills, with the ability to work well with colleagues, suppliers, and senior leadership.
* Be highly organised, with great attention to detail and the ability to manage multiple tasks and priorities efficiently.
* Take initiative and ownership in identifying and solving operational issues.
* Have proficiency in MS Office (e.g. Outlook, Excel, Word, Teams) and be open to learning new systems.
* Show a flexible, can-do attitude with a willingness to support wider business needs as they arise.
* Work well under pressure and be capable of handling sensitive or time-critical tasks in a professional and discreet manner.
Why join Rockwell?
We provide a competitive salary that reflects your experience and qualifications. You will also have the chance to work in a vibrant and supportive setting, collaborating with experts in the field and making a positive impact on the environment. Our company prioritises work-life balance and supports your professional growth through training opportunities.
* Rockwell is an equal opportunities employer
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