Date: 11 Mar 2026Location: Kiltimagh, IECompany: CMS Distribution LimitedJob Purpose SummaryThe Rebates Officer is responsible for managing key parts of the Rebates process. Working closely with Vendors, Sales Account Managers, Product Managers and Finance, the Officer ensures Rebate requests, claims, and credit activities are completed accurately, efficiently, and in line with CMS procedures. This position requires good commercial awareness, high levels of accuracy, and the ability to proactively drive resolution across internal teams and external vendors.Role ResponsibilitiesOversee and prioritise all rebate-related tickets in the Rebates Helpdesk, ensuring queries are resolved within agreed SLAs and escalating issues where necessary.Create, validate and authorise rebates in SAP, ensuring all supporting approvals are in place and calculations are accurate, compliant, and aligned with vendor agreements.Take ownership of month-end rebate balancing, ensuring contracts are closed, settled correctly, and posted to the appropriate ledgers.Lead the vendor claim submission process, ensuring all vendor claims are prepared accurately and submitted within 3 working days after month-end.Proactively manage aged debt, monitoring overdue amounts daily and driving vendors to ensure payments are received within agreed terms.Act as the primary contact for vendors, managing payment issues, resolving queries, and maintaining excellent working relationships.Oversee the price protection and MAP validation process, ensuring correct pricing is adhered to and all claims follow vendor guidelines.Monitor internal vendor ledgers on a daily basis, identify discrepancies, and take corrective action to ensure financial accuracy.Collaborate with internal departments (Finance, Sales, Commercial Teams) to resolve complex queries and ensure rebate processes operate smoothly.Manage vendor credit note postings, ensuring accuracy, timely reconciliation, and resolution of any credit-related queries.Analysing sales reports and Rebate claims, requiring strong analytical skillsAnalysing stock & sales reports to validate Price Protection & Stock RevaluationsManage the credit note postings from vendors and handle any queries associated with credit notesSupport onboarding and training activities by demonstrating processes, explaining system workflows and sharing best practices.Manage and maintain complainant documentationParticipate in team initiatives aimed at improving data quality, automation and operational efficiency, contributing ideas and feedback based on daily experience.Skills & Personal AttributesStrong communication skills required to manage direct relationships with vendors and sales teamsAbility to multi-task and understand several vendor proceduresAbility to work in a fast-paced environment and prioritise tasks accordinglyAbility to work as part of a team liaising with your colleagues to ensure all tasks are carried outProblem solving to help in query resolutionFlexible with time particularly at the end of the monthGood attention to detailExcellent numerical reasoning abilityExcellent verbal and written communication skillsExperience & KnowledgeExperience of working in an Accounts Dept. or other financial role is highly desirableA minimum of 1 years’ experience working within a fast paced administrative role, liaising with multiple teamsBe proficient in Microsoft ExcelMS Office experience requiredSAP Experience would be highly desirableKey TraitsCMS believes that a diverse and inclusive workforce enriches and is integral to the success of our company. We value diverse opinions and perspectives, and therefore welcome candidates from all backgrounds including but not limited to, ethnicity, gender, age, nationality, culture, religious beliefs, sexual orientation and neuro-diversity.
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