Purpose of Position
The Accounts Receivable Administrator will be responsible for managing the customer invoicing, payment collection, and account reconciliation processes. This role will focus on ensuring timely collection of outstanding debts, maintaining accurate financial records, and providing professional support to both customers and internal teams. The role is based at JFC's Headquarters in Tuam, Co Galway.
Key Duties And Responsibilities
* Point of contact for all Accounts Receivable queries from customers, internal departments, and external stakeholders.
* Generate and issue customer invoices in line with company policies and agreed timelines.
* Record, allocate, and reconcile customer payments (bank receipts, deposits, credit card transactions, etc.) on a daily basis.
* Monitor and review aged debtor reports weekly; follow up with customers regarding overdue balances.
* Liaise with Sales and Customer Service teams to resolve billing discrepancies or disputes efficiently.
* Coordinating invoicing dispute resolution by liaising with customer administration and internal sales functions to ensure timely resolution
* Ensure all customer accounts are accurately maintained and up to date in Nav and CRM systems.
* Work closely with the Finance team to ensure deposits, part-payments, and final balances are collected prior to product delivery or service completion.
* Manage customer credit checks, credit limits, and approvals in line with company procedures.
* Communicate with customers in a professional manner regarding payment reminders, account statements, and settlement arrangements.
* Reconcile invoices with purchase orders, delivery dockets, and contracts to ensure billing accuracy.
* Support the preparation of monthly, quarterly, and year-end financial reports related to Accounts Receivable.
* Collaborate with the Accountant on matters relating to finance agreements, leases, and payment plans.
* Maintain proper filing and documentation of all Accounts Receivable transactions.
* Assist in internal and external audit requirements by providing relevant documentation and reports.
* Carry out general finance and administrative tasks as required.
Desired Skills And Experience
* Experience (1 year) in Accounts Receivable processes, including invoicing, payment allocation, and reconciliation.
* Experienced with financial systems such as Navision (Nav) and CRM platforms.
* Strong attention to detail in matching invoices with purchase orders and delivery documentation.
* Effective communicator, able to liaise professionally with customers and internal teams.
* Skilled in resolving billing disputes and coordinating with Sales and Customer Service.
* Organized and deadline-driven, with experience managing aged debtor reports and audit documentation.
* Knowledge of credit control procedures, including credit checks and approvals.
* Collaborative team player, supporting finance reporting and working closely with accountants.
Disclaimer
The above statements are intended to describe the general nature of the work and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. JFC Group is an equal opportunities employer.
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