Job Title: HR Operations Specialist
A highly motivated and detail-oriented individual is required to provide support for various HR operations, including recruitment, absence management, employee relations, and engagement initiatives.
Key Responsibilities:
* Absence Management: Monitor daily absence reports, communicate with absent employees as needed, and maintain accurate absence trackers.
* Identify and escalate breaches of absence policy to supervisors/managers.
* Conduct absence investigations and disciplinaries in collaboration with supervisors/managers.
* Produce weekly absence KPIs and schedule welfare/absence review meetings for long-term and repeated short-term absences.
* Coordinate occupational health referrals and appointments, and ensure timely completion of return-to-work documentation and follow-ups.
Recruitment Support:
* Assist with end-to-end site recruitment activities, including drafting and posting job adverts, shortlisting, and arranging interviews.
* Take full ownership of the recruitment and selection process for General Operative roles, facilitating onboarding and preparing employment contracts.
* Represent the organization at career fairs and external recruitment events, promoting our client's values and benefits.
Employee Engagement Support:
* Support and implement employee engagement initiatives in collaboration with internal teams and external partners, organizing quarterly employee forum meetings and maintaining communication platforms.
* Update and manage the engagement calendar, ensuring a seamless experience for employees and stakeholders alike.
Employee Relations & Performance Management:
* Participate in grievance and investigation processes, ensuring a fair and transparent approach.
* Ensure timely completion of probationary reviews by line managers, sending reminders and supporting meetings as needed.
* Issue meeting invites and provide support during performance-related discussions, fostering open communication and growth opportunities.
General HR Administration:
* Provide accurate and timely advice on HR policies and procedures, serving as a point of contact for employee queries and handling routine HR correspondence.
* Maintain and update HR trackers, ensuring accurate and confidential record-keeping in HR databases.
* Support the HSE team with relevant administrative tasks and contribute to ongoing HR and HSE-related projects, driving continuous improvement.
* Produce HR KPIs in the absence of the HR Manager, providing valuable insights and metrics for informed decision-making.
* Notify relevant departments of new starters and leavers, managing associated documentation and conducting exit interviews to analyze trends and identify areas for improvement.