"
Executive Assistant to Chief Risk Officer and General Counsel
Location: Dublin, County Dublin, Ireland
Job Summary
As an Executive Assistant, you will provide comprehensive administrative support to four senior executives and support a team of approximately 13 real‑estate professionals.
Key Responsibilities
* Manage and maintain complex calendars of senior executives, ensuring all meetings, appointments, and deadlines are met.
* Provide administrative support for a team of circa 13 real estate professionals.
* Coordinate domestic and international travel, including flights, visas, ground transportation, and accommodations.
* Serve as the primary point of contact between executives and internal/external teams and stakeholders.
* Handle correspondence, prepare reports, manage expenses, and provide general administrative support as needed.
* Organize corporate events such as board trips, investor meetings, and VIP visits, ensuring smooth logistics and execution.
* Assist with preparation of presentations, proposals, and meeting materials.
* Prepare for and follow up on meetings, ensuring executives are prepared, taking minutes when necessary, and following up on action items.
* Act as a trusted partner to senior team members, offering proactive solutions and contributing to company goals by taking on ad‑hoc projects as required.
* Work with the Administration Team locally and across jurisdictions to streamline office processes and optimize administrative systems.
About You
* Previous experience providing executive assistance to senior executives.
* Self‑driven, willing to learn, and committed to personal and professional growth.
* Exceptional organizational skills: ability to manage multiple priorities in a fast‑paced environment with meticulous attention to detail.
* Strong interpersonal skills; able to build and maintain effective relationships at all levels of seniority.
* Excellent written and verbal communication skills with a professional demeanor.
* Resourceful and proactive, able to anticipate needs and take initiative.
* Calm under pressure and handles demanding situations confidently and professionally.
Key Skills & Attributes
* Minimum 3 years of experience in a similar role.
* Proficiency in Microsoft Office (Word, Excel, PowerPoint).
* Exceptional organizational, multitasking, and time‑management skills.
* Positive and approachable demeanor.
* High levels of integrity, confidentiality, and professionalism.
* Ability to manage competing priorities, work under pressure, and meet tight deadlines.
* Self‑motivated, flexible, and a strong team player with a proactive attitude.
Seniority Level
Mid‑Senior level
Employment Type
Full‑time
Job Function
Administrative
"
#J-18808-Ljbffr