My Client within the financial sector is looking for a Receptionist to be responsible for managing the day-to-day operations of our Dublin office. They will be ensuring a seamless work environment and maintaining company standards in daily operations, supervised by the Office Manager.
The ideal candidate should have strong organizational, communication, and problem-solving skills, along with the ability to multitask and prioritize effectively.
Reception Responsibilities
1. Meeting of all guests and employees with a welcoming spirit
2. Prepare, distribute, and manage guest and employee access cards
3. Book meetings and manage conference rooms
4. Log and track all deliveries, packages to the Dublin office
5. Keep the reception area and conference rooms tidy
6. Arrange couriers
7. Manage building service-related phone calls
8. General administrative support on ad hoc basis as required
Facilities Responsibilities:
9. Communicate with building engineers on service requests
10. Partner with the Office Manager to maintain company standards in daily operations
11. Ensure the physical appearance, inclusive of furniture, remains clean and neat
12. Responsible on a day-to-day basis to respond to employee's office needs (i.e. troubleshoot or repair desks, daily moves, printer issues)
13. Review conference rooms set ups, inclusive of clean-up after meetings and events
14. Support new hires' logistics in a first day at the office with coordination with Tech Team
15. Ensure that the office supply and kitchen areas are well-stocked
16. Reviewing CSRE related quotes and invoices to facilitate timely payment
17. Assistance in organizing company events and conferences
18. Ad hoc team requirements as they arise, to include: Holiday cover for Office Manager
Qualifications/Skills Required
19. 2+ years' experience in receptionist position
20. Energetic and professional service-oriented approach
21. An analytical mindset with problem-solving skills
22. Microsoft Office experience
23. Demonstrates strong ownership of work
24. Able to prioritize and handle multiple tasks in a fast-moving, high-pressure environment
25. Excellent communication skills
26. Personal integrity; trustworthy, honest and reliable
#CplOS25