We are seeking an experienced Office Administrator to join our team in a busy office environment. The ideal candidate will have extensive experience managing appointment bookings, strong communication skills, and proficiency with key office systems and software.
This role is based on site, 5 days per week, in Castlebar Co. Mayo. Key Responsibilities:
* Manage day-to-day operations within a busy office, ensuring smooth workflow and efficient administrative support.
* Handle appointment scheduling using the iPMS booking system (extensive experience required).
* Maintain clear, professional, and concise communication over the phone and in person while working collaboratively with a busy team.
* Utilise T-Pro transcriber functionality for dictation processing and document management.
* Prepare documents, reports, and correspondence using Microsoft Word and Excel, ensuring accuracy and high presentation standards.
* Generate and maintain reports as needed to support operational and management requirements.
Requirements:
* Proven experience working in a busy office environment.
* Strong, demonstrable experience using iPMS for appointment booking.
* Excellent telephone manner and communication skills.
* Experience using T-Pro transcriber.
* Proficiency in Microsoft Word, Excel, and general report generation.
* Strong attention to detail, organisational skills, and ability to multitask effectively.
Skillset: iPMS Microsoft Scheduling