Atlantic Facilities & Maintenance Ltd. is currently recruiting a Facilities Administrator. The role is based in our head office in Swords, Co. Dublin but does have the potential to offer hybrid working from home & office. This is a permanent position that reports directly into the Operations & Helpdesk managers.
Your key responsibilities will include but are not limited to:
* Schedule jobs with in house tradesmen and external sub-contractors
* Provision of Excellent Customer Support to Key Client Accounts
* Co-ordination of works from direct / indirect Customers
* The closure of work requests within SLA and the collating and submission of all associated costs
* Run weekly / monthly reports from our in house system
* Raising and sending out PO's to in-house engineers & sub-contractors
* Ensure the accurate processing of all paperwork and the ability to manage and own relevant spreadsheets
* Develop efficient & organised work practices enabling the business to carry out their activities in a professional manner
* Provide support to accounts team & book keeping
* Assist finance manager with creditors & debtors
* Experience of working within a fast paced office environment
* Previous facilities / maintenance / construction experience is desirable
* You must be an extremely flexible individual for this role and have excellent interpersonal skills
* Excellent organisation and communication skills
* Ability to complete tasks within defined timeframes.
* Dependable and flexible, able to work independently as well as part of a team
* Ability to multi task and work on own initiative is essential
* Good knowledge of Microsoft office packages is essential
* A good telephone manner & strong communication skills are required as client liaison is critical to this role
* Should be able to demonstrate where you have actively engaged in Emphasising Excellence, Decision Making, utilising Market Knowledge
Candidate Requirements;
Desirable:
Minimum Qualification : Level 1 Certificate
Ability Skills : Computer Literacy,Customer Service
Competency Skills : Decision Making,Priority Planning
Specialising In : Good knowledge of Microsoft office packages is essential
Work Remotely
* No
Job Types: Full-time, Permanent
Benefits:
* Gym membership
* On-site parking
Ability to commute/relocate:
* Swords, County Dublin: reliably commute or plan to relocate before starting work (preferred)
Education:
* Leaving Certificate (required)
Language:
* English (required)
Work Location: In person
Reference ID: Dublin Admin