HD McKay continue to grow in line with the strategic plan and now have an opportunity for an Office Administrator support. HD McKay is a vibrant multi-disciplinary consultancy Practice of Architects, Civil, Structural and Engineers. Some of our senior technical team members have worked on prestigious projects from Formula 1 racetracks, hospitals, educational facilities, multiple residential developments, passive design certified methodology to name a few. With over 20 years of experience in engineering and construction projects, we provide professional services to Businesses, Corporations, Local Authorities, Public Bodies, Solicitors, and Individuals on a range of Commercial, Industrial and Domestic projects. We are seeking Self-motivated, driven, enthusiastic individuals to join our dynamic team. Office Administration Support Job Purpose: To provide efficient and professional administrative and clerical support, including audio typing, document preparation, and general office duties, ensuring the smooth and effective running of the office in line with business practices and GDPR regulations. Key Responsibilities: General Administrative Support: Manage incoming and outgoing post, emails, and telephone calls. Maintain and update paper and electronic filing systems. Prepare correspondence, reports, and documents accurately and efficiently, including those dictated via audio files. Order and monitor office supplies in line with office needs. Audio Typing Duties: Transcribe digital dictation and audio recordings to a high level of accuracy and speed. Prepare letters, reports, minutes, and other documents from audio files as required by management or professional staff. Ensure confidentiality and data protection when handling sensitive or personal information, in line with Irish GDPR legislation. Data Entry & Record Management: Maintain and update databases, spreadsheets, and other electronic records. Support document archiving and retrieval processes in compliance with company policies and Irish data protection regulations. Meeting & Event Support: Schedule and organise meetings, appointments, and company events. Prepare meeting rooms, agendas, and refreshments as required. Qualifications: Leaving Certificate or equivalent (essential). Secretarial or business administration qualification (desirable). Certified training in audio typing / transcription (advantageous). Experience: 1-2 years in an administrative or office support role (essential). Proven experience in digital/audio typing with speed and accuracy (essential). Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience working within an office environment (preferred). Skills & Competencies: Excellent organisational and time-management skills. Strong audio typing skills with high accuracy. Strong verbal and written communication skills. High attention to detail and ability to multitask. Discretion and understanding of GDPR and confidentiality requirements Ability to work both independently and as part of a team. Professional and courteous manner. We need individuals who are. Self-motivated, driven, successful, with highly developed planning & organisational skills and a flexible attitude. Client and quality-focused, continuously improvement-minded. Providing support to the team members across are a wide range of Building, Civil, Architectural and Structural Engineering projects including building defect investigations and reporting. Excellent communication skills: ability to communicate clearly and professionally both in writing and verbally. At all times to be reliable, responsible, and dependable working in a highly professional manner fulfilling all obligations on time. Ability to create and maintain accurate/accessible and organised documentation.