Senior Fund Administrator – IMC
Location: Dublin
Department: Operations (Dublin), Information Management Centre
Grade: Senior Fund Administrator
Reporting to: Supervisor
Company
SMT Fund Services (Ireland) Limited is one of the companies that form SuMi TRUST Global Asset Services and is wholly owned by Sumitomo Mitsui Trust Bank, Limited, one of the largest financial services groups in Japan.
SMT Fund Services (Ireland) Limited provides fund administration services to a wide variety of investment products covering all alternative and regulated products. Our service covers all the constituent parts required to independently produce a fund's dealing or indicative net asset value (NAV) on a monthly, weekly or daily basis.
Department
The Information Management Centre (IMC) is responsible for the updating of all funds in MFACT and GENEVA (the Core fund administration systems). As the centre's name suggests the updating is primarily based on market information and includes static data, portfolio transactions, pricing and Corporate Actions. There are many information sources servicing the Centre with the primaries being IDC, Reuters, Bloomberg and Custodian/primebroker. IMC has the further responsibility of automating where possible all transaction data to maximize the efficiencies of the centre. In addition to the duties outlined above each staff member will be required to actively contribute to identifying efficiencies and to participate in the implementation process as required.
Role Overview
The Senior Administrator is responsible for the monitoring, updating, querying and processing all of the Trades, Pricing, Income and static within the IMC Department. They report to a Supervisor, who will review their work and ensure that they have adhered to the Departments procedures. They are also responsible for helping and training Administrators.
Core Responsibilities
* To prioritise and complete tasks to hourly and daily deadlines to ensure funds are completed and accurately priced for each valuation point
* Each Administrator will be responsible for the receipt and accurate input of all trades on a daily basis for those funds allocated to them - in accordance with a set of pre-determined deadlines
* To audit the vendor pricing data received, source any missing detail and populate the fund accounting system
* To identify and validate pricing variances e.g. identify stale, missing and large variation movements
* To investigate reconciliation differences on holdings between MFACT and the Custodian/Primary Broker identified by the NAV Production Centre during their reconciliation process
* To liaise with Custodian/Primary Brokers and Trading Managers to ensure these deadlines are met
* To be responsible for the maintenance and control of a full Audit Trail leading to the resolution of differences on a timely basis
* To be able to cover the majority of different funds and tasks within the team and also signing off of trade packs
* To investigate and where necessary perform a vendor comparison, query with the relevant parties and make adjustments accordingly
* To be responsible for checking the quality of IDC files and where necessary source pricing information from various other sources including Bloomberg & Reuters
* To build new securities resulting from new trades or corporate actions
* To consistently record and value static data records accurately as carried out in accordance with detailed documented procedures
* On a less frequent basis there is a requirement to set-up new currency and country records as well as adding to or amending the tax tables for income processing and updating source data files for price capture
* To study and review the current pricing system in order to improve productivity, quality and efficiency
* To be responsible for and to help provide training to the Fund Administrators
Essential Key Requirements
* Exceptional attention to detail
* A minimum of 2 years Trades and Pricing experience in a funds administration environment essential
* A knowledge of 3rd Party Pricing Vendor Systems including Bloomberg and Reuters
* A high degree of funds Industry knowledge
* Advanced technological skills
* Working knowledge of a wide variety of fund types and financial instruments
* Strong Microsoft Excel skills
* Experience in managing relationships with both internal and external stakeholders
Competencies
* Motivation
* Organisation
* Team Player
* Customer Service
* Communication
* Problem solving
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