Overview
HR Officer | Recruitment | Administrator | Executive Assistant | Dedicated to building strong relationships and delivering on all tasks.
Location: Dublin
Department: Operations (Dublin), Information Management Centre
Reporting to: Supervisor
Company
SMT Fund Services (Ireland) Limited is one of the companies that form SuMi TRUST Global Asset Services and is wholly owned by Sumitomo Mitsui Trust Bank, Limited, one of the largest financial services groups in Japan.
SMT Fund Services (Ireland) Limited provides fund administration services to a wide variety of investment products covering all alternative and regulated products. Our service covers all the constituent parts required to independently produce a fund’s dealing or indicative net asset value (NAV) on a monthly, weekly or daily basis.
Department
The Information Management Centre (IMC) is responsible for updating all funds in MFACT and GENEVA (the Core fund administration systems). The updating is based on market information and includes static data, portfolio transactions, pricing and Corporate Actions. There are many information sources servicing the Centre, primary sources being IDC, Reuters, Bloomberg and Custodian/primebroker. IMC aims to automate transaction data to maximise efficiency and staff contribute to identifying efficiencies and participate in implementation processes as required.
Role Overview
The Senior Administrator is responsible for monitoring, updating, querying and processing all Trades, Pricing, Income and static data within the IMC Department. They report to a Supervisor who reviews their work to ensure adherence to procedures. They are also responsible for helping and training Administrators.
Core Responsibilities
* Prioritise and complete tasks to hourly and daily deadlines to ensure funds are priced accurately for each valuation point
* Input and verify trades daily for allocated funds in accordance with predetermined deadlines
* Audit vendor pricing data, source missing details, and populate the fund accounting system
* Identify and validate pricing variances (stale, missing, large movements)
* Investigate reconciliation differences on holdings between MFACT and the Custodian/Primary Broker identified by NAV Production Centre
* Liaise with Custodian/Primary Brokers and Trading Managers to meet deadlines
* Maintain and control a full Audit Trail leading to timely resolution of differences
* Cover the majority of different funds and tasks within the team and assist with signing off trade packs
* Investigate vendor comparisons, query with relevant parties and make adjustments accordingly
* Check the quality of IDC files and source pricing information from Bloomberg and Reuters as needed
* Build new securities resulting from new trades or corporate actions
* Record and value static data accurately in accordance with documented procedures
* Occasionally set-up new currency and country records, amend tax tables for income processing and update source data files for price capture
* Review current pricing system to improve productivity, quality and efficiency
* Provide training to Fund Administrators
* Demonstrate exceptional attention to detail
Qualifications
* A minimum of 2 years Trades and Pricing experience in a funds administration environment
* Knowledge of 3rd party Pricing Vendor Systems including Bloomberg and Reuters
* High degree of funds industry knowledge
* Advanced technological skills
* Working knowledge of a wide variety of fund types and financial instruments
* Experience in managing relationships with internal and external stakeholders
* Motivation, Organisation, Team Player, Customer Service, Communication, Problem solving
Note: This description reflects the primary duties and qualifications and is not intended to be an exhaustive list of responsibilities. The role may include additional duties as required.
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