Project Administrator Role
This long-term contract position is available for a skilled Project Administrator to join a leading EPCm consultancy based in Dublin.
The successful candidate will be an integral part of a small core team and will have experience in project administration, preferably in the highway, transportation, or construction sectors.
The ideal candidate will possess excellent written communication skills, a good understanding of documentation management techniques, and be able to work effectively with minimal direct supervision.
Main Responsibilities:
* Control of critical documents via a shared drive;
* Coordination and management of project controls/documentation;
* Submission and tracking of project documentation including Task Orders, Reports, Letters;
* Follow-up on internal and external deliverables and raise concerns on delays with the Commission Manager
* Coordination and management of weekly timesheets;
* General administration duties including filing, reporting etc;
* Attendances at project meetings, record actions and preparation of meeting notes;
* Drafting of reports and presentations for issue internally and externally;
* Compilation of dashboards and liaison with contributions to meet deadlines
* Maintain knowledge on the status of project documentation at all times and report internally;
* Support the Commission Manager and ensure effective management of contracts including progress reporting;
* Draft communications and correspondence to contractors;
* Liaise with other teams and within the wider business and other key stakeholders;
* Manage day-to-day administrative duties and ensuring procurement for internal processes are in place and kept up to date;
* Demonstrate continuous efforts to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
Requirements:
* A minimum level 6 qualification recognised by the National Framework of Qualifications/Quality or equivalent plus 5 years postgraduate experience in their area of expertise;
* Fluent in written and spoken English;
* Good team player;
* Analytical, numerate and self-motivated;
* Excellent written and verbal communication skills;
* Ability to prioritise, achieve deadlines and work with minimal supervision;
* Demonstrate initiative with managing workload;
* Strong interpersonal skills;
* Good experience and knowledge of project administration, ideally in a multidisciplinary environment; and
* A good understanding of the Microsoft platform and applications particularly Project, Excel and Word.
Location: Dublin, Ireland