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Receptionist/front of house role

Greystones
Flexim Facilities Management Ireland
Front of house receptionist
€35,000 - €45,000 a year
Posted: 2 October
Offer description

Role Purpose

We are seeking a skilled and experienced Front of House professional to join our dynamic and growing team. This fully on-site role is ideal for someone with strong administrative and coordination skills, and a proactive, service-oriented mindset.

As Front of House, you will be the first point of contact for visitors and staff. You'll also support the smooth day-to-day running of the office, with responsibilities across hospitality, administrative tasks, and coordination of service and maintenance activities.

Key Responsibilities:

· Providing a professional and welcoming experience for all visitors and staff.

· Report on outstanding work orders and planned preventative maintenance (PPMs), following up with subcontractors to ensure timely completion.

· Assist in scheduling both PPMs and reactive maintenance works.

· Prepare quotes for reactive and follow-up works.

· Review and manage contractor documentation, ensuring all files are kept up to date.

· Authorise and manage the Permit to Work process.

· Compile Risk Assessments and Method Statements (RAMs) when required.

· Raise and track purchase orders for works and services.

· Coordinate subcontractor maintenance visits in line with both supplier and client requirements.

· Compile service reports, upload to the CAFM system, and issue to clients as needed.

Requirements:

· Previous experience working in a professional, team-based office environment.

· Strong customer service skills with experience interacting directly with clients or customers.

· Solid administrative background with strong organisational and coordination abilities.

· High level of computer literacy, particularly in Microsoft Office (Word, Excel, PowerPoint, Outlook).

· Experience using CMMS/CAFM systems (e.g., for work order and asset management).

· Excellent attention to detail and accuracy.

· Strong numerical and analytical skills.

Job Type: Fixed term

Contract length: 12 months

Benefits:

* Bike to work scheme
* Company pension
* Employee assistance program
* On-site parking
* Sick pay

Work Location: In person

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