Overview
Leinster Appointments is currently recruiting for an Operations Administrator in Co. Kildare.
This is a permanent, full time role.
Salary up to €33,000 plus benefits (pension and health insurance)
Fully office based
Main duties
* Process and secure approval for travel invoices, expenses, and timesheets, preparing invoicing packs for Finance.
* Generate reports and align them with job numbers to support invoicing accuracy.
* Maintain visa records, update the visa database, and liaise with service providers, consultants, government agencies, customers, and embassies.
* Act as the main point of contact for travel, project briefings, operational processes, and procedures.
* Maintain and update operations databases, personnel trackers, job schedules, travel logs, customer files, end-user files, feedback forms, and timesheets.
* Develop and expand job briefings by using feedback and pre-brief information, ensuring these are logged in the database.
* Support the smooth running of daily operations while adhering to company processes and continually identifying improvements.
* Arrange travel for field personnel — including flights, accommodation, and car hire — in a timely and efficient manner.
* Adapt quickly to last-minute changes and urgent travel requirements.
* Record all travel details in the travel log and relevant databases.
* Monitor passport renewals and assist with visa applications for assigned engineers and projects.
Main requirements
* Third level qualification or equivalent experience.
* Proactive self-starter who can take ownership and use initiative to make sound judgements and decisions autonomously.
* Highly organised with excellent time management skills and the ability to juggle multiple tasks.
* Excellent interpersonal and communication skills (both verbal and written), dedicated to providing the highest level of service.
* Record of high achievement and delivery.
* Must have excellent proficiency in Microsoft Office suite.
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