Job Title:Property Management Assistant Reporting to: Property Manager Work Schedule:Monday to Friday office hours (with occasional flexibility required) Contract Type:Full time, permanent contract Location: Naas, Co Kildare. Closing date:13th February 2026 About Us Vision Ireland (formerly NCBI National Council for the Blind of Ireland) is Irelands leading national charity dedicated to supporting the growing number of individuals affected by sight loss. Our mission is to provide essential practical and emotional support to over 8,000 individuals and their families. Our retail operations play a crucial role in funding these services, making our Retail Team instrumental to our success About the Role The Property Management Assistant supports the Property Manager in the operational, maintenance, and facilities management of commercial properties, ensuring buildings are safe, compliant, and well-maintained. The role has a strong focus on contractor management, planned and reactive maintenance, statutory compliance, and day-to-day facilities operations, while also supporting landlord & tenant relations and lease administration. Key Responsibilities Maintenance & Facilities Management oManage and track all maintenance requests, ensuring timely and high-quality completion. oOversee preventative maintenance programs and maintain records of service schedules and completed work. oManage vendor and contractor relationships: request quotes, schedule work, verify completion, and evaluate performance. oSupport capital improvement projects, refurbishment works, and facility upgrades. oConduct property inspections ensuring compliance with fire/life safety regulations, building control, and identifying maintenance issues and Health & Safety concerns Retail Tenant & Landlord Relationship Management oServe as a point of contact for landlords regarding operational issues, maintenance, and facility needs. oCommunicate maintenance timelines, disruptions, and property updates clearly and professionally. oSupport the Property Manager in resolving any landlord/tenant concerns and ensuring a positive tenant experience. Lease Administration oAssist in reviewing leases to understand maintenance obligations, operating covenants, and landlord/tenant responsibilities. oSupport critical date tracking (options, renewals, expirations, insurance, compliance documents). oMaintain lease files, certificates of insurance, and tenant documentation. oAssist with preparing annual reconciliations and budgets. Property Operations & Administration oMaintain property management software (work orders, vendor records, leases, financial tracking). oAssist with budgeting, expense monitoring, and financial reporting related to facilities and operations. oPrepare inspection reports, incident logs, contractor evaluations, and compliance documentation. Skills & Experience Required o3-5 years of experience in property management, facility coordination, or building operations. oStrong understanding of building systems (HVAC, electrical, plumbing) and maintenance processes. oExperience coordinating work orders, contractors, and preventative maintenance schedules. oStrong communication and customer service skills, particularly working with retail teams. oBasic understanding of lease terms, landlord/tenant responsibilities, and retail operational requirements. oStrong organizational and follow-up abilities oStrong communication skills with fluent written and spoken English Preferred oRetail property experience (shopping centres, high street retail, mixed-use retail environments). oExperience with lease administrationcritical dates, Service Charge, and compliance tracking Skills & Competencies Strong interpersonal and landlord/tenant relations skills Practical problem-solving and troubleshooting Ability to interpret lease clauses and apply them operationally Vendor negotiation and oversight Time management and prioritization Detail-oriented recordkeeping/ Ability to work independently and make operational decisions Further Requirements Full, clean driving license. Willingness to travel as required. Flexibility to work outside standard hours when necessary. This is a unique opportunity for a dynamic property professional to make a meaningful impact, driving both commercial success and social good. If you are a results-driven professional with a passion for property and social change, we invite you to join our mission at Vision Ireland. Further Information for Candidates: All applicants must submit a current CV. The successful candidate will be subject to garda vetting. Candidates must be eligible to work full-time in Ireland. Further information about Vision Ireland can be found on our website Informal enquiries to *Vision Ireland reserve the right to close this competition early should an adequate number of applications be received. Garda Vetting required: Garda Vetting may be conducted for the recommended candidate as part of the selection process for the post in accordance with the VI Garda Vetting policy. Vision Ireland is an equal opportunities employer. Equality, Diversity and Inclusion: Vision Irelandis committed to creating aninclusiveenvironment where diversity is celebrated, and everyone is affordedequality of opportunity.It is our policy to recognise people as a key resource required for successful attainment of the organisations mission. In support of this, it is important to remember that differences between people, whether devised from their different backgrounds and personalities, cultures and/or their different abilities, can be a source of strength to the organisation. We welcome, encourage, and embrace people of all backgrounds, to include those with disabilities. Accessibility plays a huge part of ensuring that all our employees and service users can access our systems and services with ease and respect, in a supportive environment, - enabling all to effectively engage our services and achieve our goals whether they are an applicant for employment or an employee requiring special facilitation. Skills: lease interpretation contractor management record keeping property compliance HVAC systems knowledge full driving licence