Job Description Administrative Assistant TheSuccessful Candidate: Is a person who is committed to excellence in all aspects of the role.
Isapersonoffaith,committedtothevisionof Catholiceducation as expressed in theCEISTCharter.
Possesses appreciationandsupportforthemission,visionandvaluesofCEIST Has excellent communication (both written and oral) andinterpersonal skills Is able to demonstrate an outstanding level of administrative and organisational skills, including evidence of managing complex workloads and successfully completing concurrent tasks with high quality output to strict, challenging and often conflicting deadlines.
A knowledge of Sage 50 would be beneficial.
Confidentiality, excellent time management skills, the ability toplan andprioritise work and meet deadlines with accuracy and attention to detail across varying services is needed.
Has excellent IT skills including advanced knowledge of MSOffice (particularly Word andExcel), file management, with a demonstratedability to learn and use new information systems effectively.
Theabilitytoworkindependentlywithinsetparameters.
Anexcellentrecordofworkingwithinateamandprioritisingworkflowsinthiscontext.
Anabilitytoliaiseeffectively withstaffandschoolcommunities andmaintain good working relationships with both internal and external colleagues.
A flexible approach to work, including occasionally being available outside of standard working hours, in order to deliver an efficient, welcoming and seamless service in the context of a frontline position.
Appointment: This is initially, a part-time position, 3 days a week, with the possibility of becoming a full-time post in the coming months.Theprobationary period will be six months duringwhich timethepostholder's performance will be subject to ongoing review.
Therangeofduties willevolve anddevelop duringthecourse ofthecontract andwillrequire flexibility in disposition and ability.
ResponsibilitiesofAdministrative Assistant: Managing correspondence, scheduling, and document preparation Coordinating meetings, agendas, and minutes Supporting internal reporting, data entry, and filing systems on CRM & SharePoint Acting as a professional point of contact internally and externally Managing CEO's Calendar The Postholder shall undertake such other reasonable & lawful duties as may be directed from time to time by the CEO.
The range of duties will evolve and develop during the course of the contract and will require flexibility in disposition and ability.