Job Title:
Grade III Clerical Officer – SharePoint Content Migration
Location:
Athlone
Contract Type:
Fixed-Term (3 Months)
Hours:
Full-Time / 35 hours per week
Role Overview
We are seeking a highly organised and detail-oriented Clerical Officer (Grade III) to support the rollout of a new SharePoint environment.
This role will take ownership of the end-to-end content migration process, ensuring that a large volume of documentation is reviewed, structured, and transferred in a clear, consistent, and user-friendly manner.
The successful candidate will work closely with internal stakeholders to gather, rationalise, and standardise content, helping to establish a clean and scalable information management system.
Key Responsibilities
Lead and manage the migration of content to a new SharePoint site
Engage with teams to gather and review existing documentation
Analyse and rationalise file structures, identifying duplication and gaps
Organise and upload content using consistent naming conventions and version control
Apply appropriate metadata, tagging, and classification structures
Establish logical folder structures aligned with best practice
Support permissions mapping and access control within SharePoint
Ensure content is structured in a clear, accessible, and user-friendly way
Monitor progress and manage timelines to meet project deadlines
Contribute to the development of governance standards for content management
Essential Requirements
Proven experience working with SharePoint (site structure, libraries, metadata, permissions)
Strong organisational skills with excellent attention to detail
Experience in document control, records management, or similar
Ability to analyse and interpret large volumes of information
Strong communication skills and ability to engage with stakeholders
Self-motivated with the ability to work independently and take initiative
Good time management skills with the ability to meet deadlines
Desirable (Nice to Have)
Experience delivering SharePoint training or user support
Ability to develop user guides, SOPs, or supporting documentation
Experience in permissions mapping and governance frameworks
Continuous improvement mindset with a focus on efficiency and usability
Key Competencies
Organisation & Planning
Analytical Thinking
Attention to Detail
Communication & Collaboration
Initiative & Ownership
Problem Solving
Other Information
This is an excellent opportunity to contribute to a key digital transformation initiative, helping to improve how information is structured, accessed, and managed across the organisation.
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