Now Let Us Tell You About The Role
As the Deputy Company Secretary at Beauparc, you play a pivotal role in ensuring the efficient functioning of corporate governance and compliance within the organisation. Working closely with the Company Secretary, you contribute to maintaining the highest standards of corporate conduct and legal adherence. Your responsibilities span a range of key functions crucial to the smooth operation of Beauparc's corporate governance framework.
Areas of responsibility
Corporate Governance
* Ensure compliance with relevant laws, regulations, and corporate governance codes.
* Advise the board of directors and Executive Management on corporate governance best practices and changes in corporate/company law requirements.
* Acting on behalf of the Company Secretary, arranging the necessary meetings including liaising with relevant stakeholders / contributors, preparing and circulating Board papers, attending meetings and preparing minutes and action points connected to such meeting.
Legal Compliance
* Manage and monitor legal and regulatory filings, ensuring company filings are met.
Company Records And Documentation
* Maintain and update statutory registers and records, including the register of members, directors, and other required documentation.
* Oversee the company's registered office and handle official correspondence.
* Manage and organise important corporate documents, ensuring easy retrieval when needed.
* Implement and maintain effective document management systems.
* Manage and maintain RBO register in ROI and PSC for UK entities.
* Incorporation and dissolution of companies; change of name and amendment of the M&As.
Communication And Reporting
* Facilitate effective communication between the board and executive management.
* Prepare and distribute board packs to directors, including annual reports and financial statements.
Shareholder Relations
* Manage relationships with shareholders, addressing queries and ensuring compliance with shareholder communication requirements.
* Organise and coordinate shareholder meetings including annual general meetings (AGMs)
Risk Management
* Contribute to the identification and management of legal and regulatory risks.
Training and Development
* Keep abreast of changes in legislation and corporate governance practices.
* Provide training to directors and senior management on compliance and governance matters.
* Assist in the induction and training of directors, ensuring they understand their roles and responsibilities.
Ethics and Integrity
* Promote ethical behaviour and a culture of integrity within the company.
* Oversee the development and implementation of the company's code of conduct.
Collaboration With Legal And Regulatory Bodies
* Stay informed about changes in legislation and ensure the company's policies and practices align with these changes.
Confidentiality
* Ensure the confidentiality of sensitive information and compliance with data protection regulations.
Experience And Skills
* A strong understanding of company law and corporate governance in Ireland is essential, this includes knowledge of the Companies Act and other relevant legislation.
* Legal qualification, such as a law degree or a qualification from the Institute of Chartered Secretaries and Administrators (ICSA)
* 2 years PQE
* Relevant work experience in a legal or corporate environment, to include experience in company secretarial roles, legal advisory roles, or related positions.
* Ability to manage and organise a variety of tasks, including filing legal documents, maintaining records, and ensuring compliance with regulatory requirements, is important.
* Strong communication skills, both written and verbal, are crucial.
* A Car owner with full clean driving licence is preferred.