With over 25 years in business, Occupli is a leading provider of health and safety, recruitment, consultancy, and environmental solutions in Ireland. Occupli has been Putting Safety to Work for over two decades.
Occupli are recruiting a Temporary Operations Assistant (Maternity Leave Cover)
Based in Little Island, Cork
Full-time, on-site
Duties and Responsibilities
* Effective operation and maintenance of all software systems Zoho CRM, Zoho Projects etc.
* Ensuring work is quoted, administered and invoiced efficiently and accurately
* Supporting quote, tender and prequalification preparation and meeting of deadlines
* Supporting completion of weekly reports, updating of KPIs and dashboard for the department
* Administering department documentation, templates and report formats
* Supporting the consultancy team with document preparation and information gathering
* Ensuring new staff and contractors complete induction process
* Assisting the manager in oversight and co-ordination of contractors providing services on behalf of the company
* Supporting the department's requirements in relation to the Integrated Management System (Quality, Environment and OH&S)
* Other administrative functions as directed from time to time
Person Specification
The ideal candidate will preferably:
* Be an experienced administrator with 2 years plus commercial business experience
* Be a good communicator, familiar with dealing with customers, contractors and staff.
* Possess strong computer and literacy skills
* Have good attention to detail and planning skills
* Be capable of working both under their own initiative and as part of the consultancy team