Job Overview:
We are seeking an experienced financial leader to join our organization as a strategic architect and hands-on operator of multi-country financial operations. The successful candidate will manage the finance function across four jurisdictions, ensuring they have the financial infrastructure and discipline to scale.
As a key member of our team, you will be responsible for managing the financial systems, processes, and teams to drive business growth and success. You will report to the COO and work closely with the Head of Operations to ensure seamless integration between departments and locations.
Transforming our current Xero setup to support our organizational restructuring while maintaining daily operational excellence across all finance functions is crucial. This role requires someone who can see beyond day-to-day tasks and deliver strategic financial solutions that drive business outcomes.
Responsibilities:
Financial Operations & Compliance:
* Own complete accounts receivable and accounts payable operations across all four countries
* Process multi-currency invoicing and payment transactions (EUR, GBP, USD, RON) for international transactions
* Manage PAYE, PRSI, VAT and VIES returns for Ireland, ensuring full compliance with Revenue requirements
* Oversee direct debit arrangements and ensure timely processing of recurring payments
* Coordinate with external accountants for statutory requirements and year-end accounts
* Maintain rigorous financial controls and documentation standards across all jurisdictions
Financial Systems & Reconciliation:
* Reconfigure Xero to reflect the current organisational restructuring and growth plans
* Manage reconciliation of bank accounts with imports from Spendesk (expense management) and Cledara (SaaS management)
* Ensure seamless integration between Xero, AIB, Airwallex, Spendesk, and Cledara for complete financial visibility
* Design and implement department-based and sector-based financial reporting structure via Xero
* Create monthly management P&L, with visibility by business unit to enable better decision-making
* Build financial dashboards and reports that give leadership real-time business insight
* Establish chart of accounts structure that scales with growth and complexity
Payroll & Benefits Administration:
* Run monthly payroll for Ireland employees
* Coordinate with UK payroll provider to ensure accurate and timely processing
* Manage pension and benefits scheme administration and payments via Financial Advisers
* Handle contractor payments across multiple countries with appropriate tax compliance
* Ensure all payroll-related statutory filings are completed accurately and on time
Management Accounting & Business Partnership:
* Produce accurate, insightful management accounts each month
* Prepare monthly financial reports with clear variance analysis and actionable business commentary
* Regular, granular cash flow forecasting across multiple currencies and bank accounts
Year-End & Statutory Compliance:
* Coordinate year-end accounts preparation with external accountants
* Ensure all statutory filings and compliance requirements are met across all jurisdictions
* Support audit processes and provide required documentation