Greenergy’s core business in Ireland is the importation, distribution and sale of fuel and convenience products. These products are sold to a wide range of customer channels, including industrial, commercial, agricultural, domestic, wholesale and forecourt retail.Greenergy acquired Inver Energy 2017 and also Amber Petroleum in 2021. The company has a network of over 115 branded forecourts operating under the Inver and Amber brands and currently operates 18 convenience stores under both a company-owned company-operated model and a company-owned dealer-operated model.
Role Overview:
The Logistics & Order Management Coordinator will assist in ensuring efficient and seamless operations across logistics, inventory management, customer support, fuel card administration, data analysis, and compliance. Reporting directly to Stephanie Phelan, this position requires a proactive, detail-oriented individual with excellent organizational and communication skills to support Inver Energy Limited’s operational excellence.
Job Description:
Order and Supply Chain Management:
* Monitor and manage the order process, including scheduling and deliveries.
* Coordinate transportation, inventory management, and distribution.
* Process customer orders from initiation to delivery, ensuring timely and accurate fulfilment.
* Act as the first point of contact for client queries, resolving issues related to orders, scheduling, and compliance.
* Collaborate with sales, finance, and other departments to streamline operations.
* Develop and maintain standard operating procedures for order management.
Transport Coordination:
* Plan and coordinate logistics operations, liaising with customers, internal stakeholders, suppliers, and transportation companies.
* Oversee daily schedules, ensuring timely updates and communication.
* Monitor quality, delivery times, and transport costs, making recommendations for optimization.
* Maintain carrier performance and compliance, handling issues as they arise.
* Negotiate with transport providers to achieve cost-efficient and timely solutions.
Inventory Control:
* Manage stock levels to prevent shortages or overstock, ensuring cost efficiency.
* Track and report inventory updates and dispatch requirements.
* Implement systems to enhance inventory tracking and accuracy.
Data Analysis and Reporting:
* Compile and analyse data on inventory, transportation, and costs.
* Generate weekly and monthly reports for the sales team and leadership.
* Use insights to identify opportunities for improvement and cost savings.
* Support the development of forecasting tools to predict inventory needs.
Fuel Card Administration:
* Manage and oversee all aspects of fuel card administration, including issuing, tracking, and resolving customer queries.
* Ensure fuel card compliance with company policies and provide timely reporting on usage.
* Collaborate with finance to ensure accurate billing and account reconciliation.
* Handle onboarding of new clients to the fuel card system and provide user training as needed.
Compliance and Documentation:
* Maintain safety and compliance documentation.
* Ensure adherence to regulatory requirements, safety standards, and industry regulations.
* Conduct regular audits to verify compliance with internal and external standards.
The ideal candidate will possess the following qualification, skills, knowledge, and attributes:
* Previous experience in Logistics, Operations or a similar role
* Previous experience of working in Oil & Gas industry
* Experience in Inventory Management
* Experience in working as part of a team
* Strong Analytical Skills
* Commercially focused
* Well-developed verbal and written communication skills
* Ability to build strong relationships and influence effectively (at all levels)
* Self-motivated and ability to juggle multiple, conflicting priorities
* High levels of energy and enthusiasm
* Excellent Computer Skills – Excel and MS Office environment
* Excellent attention to detail
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
* Industries
Oil and Gas
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