We are looking for a detail-oriented and organised Accounts Assistant to join our team on a fixed term contract to cover Maternity leave.. As an integral part of our finance department, you will be support the accounting functions in the finance office, including accounts receivable, income audit, cash and accounts payable. This role offers an exciting opportunity to contribute to the financial success of our hotel while working in a dynamic and collaborative environment.
Responsibilities:
* Ensures transfers from guest ledger to city ledger are accurate and done in a timely fashion.
* Performs timely mailing of statements to guests with recent activity in the hotel attaching pertinent back-up.
* Ensure copies of folios, food and beverage guest checks, and miscellaneous vouchers are attached correctly
* Post payments received to aging and reconciles these payments to open invoices.
* Balances accounts receivable system to the general ledger routinely.
* Makes all necessary adjustments or credits.
* Follow up on overdue accounts (over 30 days).
* Send all backup with Folio to Debt Collector if the account is over 90 days.
* Complete credit checks on all new customers seeking an account with the Hotel in line with company policy.
* Assists in the preparation of month end reconciliation and in the final monthly
* closing of the accounts receivable system.
* Weekly pay back of paid outs to Front Office.
* Prepares reports as requested to develop a more informative database for improved management decision making and critical evaluation of work activities.
* Prepares all appropriate period closing.
* Match delivery dockets with approved purchase orders and compare with supplier invoices via Procure Wizard and post to Hotel accounting system.
* Asist in daily input of purchase invoices to hotel accounting system, ensuring its accuracy and completeness.
* Maintains filing systems for all relevant information; invoices, supplier statements, petty cash dockets and all other journals including bank statements and cheque and direct debit payments.
* Assists in floats checks as requested and maintains own float.
* Encourage and develop effective employee relations within department and throughout the hotel
* Ensure that your Manager is kept up to date with any relevant matters.
* Be responsible for your own development including legislation matters relating to your role.
* Ensure that any areas that you require training or wish to gain an opportunity in, is brought to your Managers attention.
* Accepts flexible working schedule to ensure the Hotel is provided with uninterrupted service.
* Performs required duties and responsibilities accurately and in a timely manner.
* Comply with the company environmental policies.
* Process vendor invoices accurately and efficiently, verifying coding, approvals, and appropriate documentation.
* Reconcile vendor statements and resolve discrepancies promptly.
* Communicate effectively with vendors and internal departments to address inquiries and resolve issues related to accounts payable.
* Prepare and process weekly check runs and electronic payments, ensuring adherence to payment terms and schedules.
* Assist in month-end closing activities, including accruals and reconciliations.
* Maintain organised electronic and physical files for accounts payable documentation in compliance with company policies and procedures.
* Collaborate with the finance team to improve processes and identify opportunities for efficiency gains.
* Assist with other accounting tasks and projects as needed.
Qualifications:
* Bachelor's degree in Accounting, Finance, or related field preferred.
* Previous experience in accounts or accounting roles, preferably in the hospitality industry.
* Proficiency in accounting software and Microsoft Excel.
* Strong attention to detail and accuracy with excellent analytical and problem-solving skills.
* Ability to prioritise tasks and meet deadlines in a fast-paced environment.
* Excellent communication and interpersonal skills, with the ability to collaborate effectively with team members and vendors.
* High level of integrity and discretion in handling confidential information.
* Positive attitude and willingness to learn and adapt to new challenges.
Join our team at The iNUA Collection and be part of a passionate and dedicated group committed to delivering exceptional service to our guests. We offer competitive compensation and benefits, as well as opportunities for professional growth and development.
If you are ready to take the next step in your accounting career, we want to hear from you! #J-18808-Ljbffr