Vice President of Expenses / Client Accounting
As the Vice President of Expenses / Client Accounting, you will lead the firm’s fund expense operations, overseeing the end-to-end process of budgeting, invoice processing, accrual management, and expense reporting for a diverse portfolio of funds. This is a highly visible role that requires strategic oversight, deep expertise in fund expense management, and a strong commitment to operational excellence and client service. You will manage a team of professionals, collaborate with internal and external stakeholders, and drive continuous improvements in expense-related workflows and controls.
* Oversee the full lifecycle of fund expense processing, including budgeting, invoice approval, accruals, and payments.
* Ensure timely and accurate payment processing and compliance with fund-level and regulatory requirements.
* Manage complex vendor relationships and ensure service-level agreements are met.
* Direct the preparation and review of fund-level budgets and forecasts in coordination with portfolio managers and other internal stakeholders.
* Perform variance analysis between budgeted and actual expenses, and provide insights to senior management.
* Develop tools and methodologies to improve budgeting accuracy and transparency.
* Establish and maintain strong internal controls around fund expense activities, including documentation, approval workflows, and reconciliation processes.
* Ensure compliance with GAAP, fund prospectus guidelines, and regulatory standards.
* Oversee audits and coordinate responses to auditors and regulators related to expense and client accounting.
* Identify opportunities to enhance efficiency through automation and system improvements.
* Lead or support the implementation of financial systems and workflow tools that support the expense function.
* Serve as the primary point of contact for internal teams, fund administrators, and external auditors regarding expense-related matters.
The Candidate
* Degree qualified in Accounting, Finance or related area. Accounting qualification is desirable.
* 10+ years of progressive experience in expense management or financial reporting/fund accounting (includes expense management)
* Proven track record in managing and mentoring teams
* Familiarity with workflow and automation tools for invoice and budget processing.
Seniority Level
Mid-Senior level
Employment Type
Full-time
Job Function
Finance
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