Job Title: Procurement Specialist
About This Role:
This is an exciting opportunity to join our team as a Procurement Specialist.
We are seeking an experienced and skilled individual to support us in the procurement function.
The successful candidate will be responsible for managing procurement activities, including requisition processing, purchase ordering, receipt, recording and proper stock control of various items.
You will work closely with our line managers to ensure that all procurement duties are completed efficiently and effectively.
Your key responsibilities will include:
Procurement Duties:
1. To participate in general procurement activities including requisition processing, purchase ordering, receipt, recording and proper stock control of various items relative to the role.
2. To assist the line manager in the day-to-day management of the assigned procurement function.
3. To monitor performance of suppliers.
4. To ensure that all stock and other assets under your control are properly accounted for.
5. To adhere to policies, procedures and regulations.
6. To liaise with line manager in identifying items with contract potential.
7. To assist in the development of customer-based service with assigned service users - Monitor Service Levels, Product Performance, Stock Holding Levels.
8. To work closely with relevant budget holders in relation to planning the required service.
9. To source suppliers as required by customer demand.
10. To work, manage and contribute to the HSE procurement systems in the day-to-day operation of the service.
11. To keep records as may be directed and, in the manner so directed.
12. To report any deficiency or irregularity which may arise during the course of your work.
13. To ensure staff adhere to relevant HSE policies and regulations, Health & Safety, Procurement Policy and Financial Regulations.
14. To liaise with other departments regarding requirements and provide advice and assistance as required.
15. To participate in the most appropriate manner to deliver the supply service to end-users.
16. To observe and adhere to appropriate financial regulations.
17. To operate any systems used for the materials management function including computerised system, bar-coded systems, top-up systems etc., in accordance with operational procedures.
18. To provide administrative support to both sourcing and logistics functions.
Administration:
1. Ensure the efficient day-to-day administration of area of responsibility.
2. Ensure deadlines are met and that service levels are maintained.
3. Ensure an even distribution of workload among team, taking into account absence due to annual leave etc.
4. Support the preparation and issuing of office documentation (correspondence, reports) to the highest possible standard by monitoring and reviewing team work to ensure quality and accuracy.
5. Use appropriate technology to ensure work is completed to a high standard.
6. Ensure that archives and records are accurate and readily available.
7. Maintain confidentiality of documentation, records, etc.
8. Co-operate and work in harmony with other teams and disciplines.
9. Ensure line management is kept informed of issues.
10. Ensure that the frontline of the service is kept informed and that their views are communicated to middle management.
11. Attend meetings as required.
12. Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low-carbon and efficient health service.
Customer Service:
1. Promote and maintain a customer-focused environment including monitoring efficiency of service provided by the team and notifying supervisor of any deficiencies.
2. Ensure that service users are treated with dignity and respect.
3. Act on feedback from service users/customers and report same to supervisor.