Overview
All of our jobs are based in Louth/ Meath/ Cavan/ Monaghan and North Dublin.
Job Title: Office Administrative Assistant
Are you an Administrative Assistant looking for a fresh start? We are looking for an Administrative Assistant to join our client’s dynamic team. Permanent role, Hybrid role. Parking on site.
Responsibilities
* Arrange Travel, flights & Accommodation within budget & company policy
* Coordinate processing / applications for new visas, & travel documents
* Ad hoc support to Finance team in bookkeeping, expense calculations, & general reconciliations
* Support MD in travel, admin, arranging meetings, general support
* Complete various applications / forms / contracts from internal or external parties relevant to the business
* Diligently manage and co-ordinate company correspondence (mail merge) with external clients and suppliers
* Regularly and accurately update company protocols and policies
* Order stationery and general office supplies and kitchen supplies
* Support the implementation of ISO across the business
* Answer calls & deal with all queries; upkeep of offices
* Proactively action and coordinate necessary repairs and maintenance
* Oversee office cleaner to ensure consistent high-quality standards are met
* Liaise and coordinate with external IT provider on all supports, systems, acquisition of laptops, equipment and cybersecurity
* Manage and coordinate internal cybersecurity processes and procedures with external IT support company; staff communication & onboarding
* Keep staff updated on all relevant admin updates, events
* Oversee and action all staff onboarding procedures and follow-ups
* Run admin / customised reports as needed
Skills & Qualifications
* People skills; pleasant, outgoing with a positive can-do approach
* Highly organised, good time keeping with proactive follow-up
* Ability to work under pressure and multi-task
* High level of attention to detail and good initiative
* Highly numerical and comfortable working with figures; Systems experience
* MS Office suites – Word, Excel & PowerPoint and MS Teams
* Sage (preferable not necessary)
* CRM / database
* MS Mail merge system
* Thoroughly at ease with office systems and open to learning – technology / cybersecurity savvy
* ISO / external quality assurance scheme
How to apply
If you are interested in the above role or any of our other roles, please apply to job reference HM/872 on www.recruitmentbureau.com.
Note: At The Recruitment Bureau, we respect your privacy; your CV will not be forwarded to a client company without your consent.
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