Location - Knockenhoy Office Centre, Sinnottstown Lane, Drinagh, Wexford, Y35 K124Total Hours Per Week: 40Total Hours Per Week: Mon - Fri ( 9:00-17:00 )Job Description :Supporting and coordinating FM servicesPerforming Reception duties: mail management, visitor management, access control management- issuing fobsDay to day coordination with other departments i.e., IT, HR, DC managementTo promote and manage excellent relationships with suppliers and other service partners, i.e. Maintenance and Catering Services etc.Organising courier pick ups and handling packagesEnsures the timely execution of all Work Orders, within the permitted parameters.Ensure Key Performance Indicators are being achieved, escalating known issues to site/account managerReview and approve sub-contractor invoices and verify works done (reports & dockets)Ensure Service Inspections are carried out in detail, documented and executed in a timely and efficient manner.Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing.Manage and control contractors' documentation required by the company.Knows and ensures consistent compliance with companies Health, Safety & Quality policies and procedures.Support quality inspections to ensure site processes comply with GMP requirementsPerforming ad-hoc and administrative duties as and when appropriateTo ensure various facilities services like vending, House Keeping, Couriers and Postage, Mechanical & Electrical issue reporting, Food and Beverages, Access systems, indoor plants, etc.Liaison with Landlord and Building maintenance teamSourcing office supplies & stationery, maintain inventory of stationery, monitoring re ordering levels. Periodic utilisation reporting.Managing arrangements with Taxi companies.Continual management of vendor services.Having periodic floor walk with cleaning and M&E contractorsSpace allocation and trackerMaintain and issue keys for personal storage units of employeeTo manage events, VIP visits, Catering and Banquets, Front office operations, etc.To provide tea/coffee and catering for client visits and meetingsTo assist the Disaster Recovery / Business Continuity process in area of responsibility- identify and train employees in fire warden and first aidTo perform the role of fire warden and first aider. This is mandatory for the role.To ensure adherence to local laws & regulations in connection with work environment and health & Safety requirements-liaise with consultants for RISK assessment, eye check, etcEmployee inductions on Fire safety and usage of facility for new joiners and periodic sessions on educating employees.Be part of corporate Disaster Recovery Team and anchor during emergenciesPrepares worker accident reports; identifies and resolves safety hazards for staff; arranges for employee safety training; maintains safety records.To adopt and implement environment friendly practices and ensure conservation of natural resources and proper waste disposalInvoice follows up and verification 3rd party services & good and vendors and ensuring this is paid by finance team-receive invoices and coordinate with payments team for paymentPrepares worker accident reports; identifies and resolves safety hazards for staff; arranges for employee safety training; maintains safety records.Supervises emergency repair jobs; inspects field work performed; plans and estimates maintenance and repair work; maintains records of work order requests and completion.Attendance during critical equipment failureEnsure regular preventive maintenanceSupporting HR activitiesImplementing clients Policies and Processes, Statutory compliances, HSE, BCMS, GDPR in the OfficeSmoothly handle Facilities Internal and External AuditsQualification Required:IT proficient (including Excel and Outlook)Excellent written and verbal communicationOrganisational skillsFlexible and adaptable approach, enabling full support to the teamHSEQ:Ensure safe work practices and procedures are followed on siteUse of Personal Protective Clothing and Equipment (w/a)Understand how ISO fits into daily business operationsRead, understand and work in accordance with the company's HSEQ PoliciesComplete tasks in accordance with company HSEQ procedures and work instructionsCompany OverviewBe Who You Are. Become What You Want. Be Part of Something Bigger.At ISS, we're committed to creating spaces where everyone can thrive. We bring people and places together, offering a welcoming and inclusive workplace where every identity, skill, and passion has a place to grow. Whether you're on the frontline or behind the scenes in strategy and sales, you're part of something that truly impacts our clients, our people, and our world. People make places – and at ISS, we're proud of the impact our people have in industries like healthcare, education, and professional services.Your potential is our purpose. Our dedicated team supports employee growth through continuous learning, upskilling, and unique opportunities for advancement. ISS also champions inclusion: we're proud members of The Valuable 500, advancing initiatives for diverse abilities, gender balance, and age inclusion.Safety and wellbeing are our foundation. Through rigorous health and safety standards, regular training, and wellness programs, we're committed to being a safe space for all our staff. Recognising our people's achievements is a key part of our culture – from our Apple Awards to our Global Leadership conference, we celebrate your impact.Join ISS and discover a career with purpose, growth, and recognition. Come be part of the journey to becoming the World's Greatest Service Organisation.Other Features of the jobIt may be necessary to work alternative hours, shift patterns or unsociable hours, including weekends and sometimes more than contracted hours. As part of your job, you will be expected to attend training events and/or meetings and travel to other locations may be required. Local requirements will govern your patterns and locations of work.Job Type: PermanentPay: €30,000.00 per yearBenefits:Bike to work schemeEmployee assistance programExperience:Site Admin/Receptionist: 1 year (required)Microsoft Excel: 1 year (required)Microsoft Outlook: 1 year (required)Language:English (required)Work authorisation:Ireland (required)Work Location: In personReference ID: INDHP