Purpose of the role
Uniphar Medtech is looking for an Accounts Payable Assistant to join our team. We are a rapidly growing company, and we want you to be part of this amazing growth and expansion. Reporting to the Finance Transaction Manager, the successful candidate will work as part of the Uniphar Medtech Finance Team. The primary purpose of the role is to ensure that stock and non-stock suppliers are paid to terms and that supplier accounts are reconciled.
Please note this is a fixed term contract role for 12 months.
Transaction Processing
* New supplier/principal set up following approval by the business
* Process stock invoices and code to accounts payable (AP) ledger and general ledger (GL)
* Scanning all stock & non-stock invoices to the system ensuring complete transparency
* Process supplier payments to agreed terms using electronic banking and record in AP ledger and GL
* Approval process for non-stock invoices and code to general ledger (GL)
* Process debit notes, fully recording reason and coding accurately to the AP ledger and GL
* Monitor IC balances and ensure timely settlements. Liaise with financial accountants
* Monitor cash balances always liaising with Treasury
Supplier and Bank Reconciliations
* Reconcile supplier accounts, matching payments in a timely manner to ensure ledger is up to date
* Reconcile bank accounts on a daily basis (or as required)
* Close reconciling items in a timely manner
Reporting and Control
* Prepare monthly AP reports for the business e.g. top 10 suppliers by sales
* Review, follow up, and resolve aged GRNI items. Keep reporting team informed of any P&L or BS impact at review at weekly AP meeting
Business Support
* Respond to supplier requests /queries in a timely fashion to build and maintain supplier satisfaction
* Develop and maintain productive working relationship with finance, purchasing teams and stakeholders, both internal and external
* Provide specific management information on ad hoc basis
People
* Plan work load effectively
* Fully contribute to transactions processing team meetings
* Drive own development in conjunction with line manager
Processes
* Continually strive to simplify and standardise accounts payable processes
* Participate in process improvement initiatives. Strive towards “best-in-class”
Projects
* Active engagement, as required, as new systems & accounting tools are rolled out
* Support group and Uniphar Medtech cash initiatives e.g. cash pooling, working capital optimisation
Experience
* 3+ years accounts payable experience.
* Experience of, and ability to work to tight deadlines
* Experience in working in a service driven, customer focused environment
Competencies
* Ability to work in a deadline driven environment
* Excellent organisation skills with ability to prioritise workload
* Excellent communication skills, both written and oral
* Team player with a positive “can do” attitude. Flexibility to “do what it takes” to get job done
* Proactive, flexible and interested to work in a changing, growing and demanding environment
Computer Skills
* Excellent excel skills required
Why work with us
* We Go Forward Together: We operate as a unified team, leveraging diverse specialties to make swift, collaborative decisions and embrace progress over perfection.
* We Take Our Business Seriously: We prioritise compliance and risk management to ensure the best outcomes for our patients and partners, supported by our innovative portfolio and commitment to sustainability.
* We Deliver Exceptional Results: We focus on quality, customer satisfaction, and commercial success to achieve outstanding results for our patients, customers, and business.
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