Overview
Job Description: Accounts Payable Manager - Retail Industry
Position Title: Accounts Payable Manager
Department: Finance/Accounting
Reports To: Finance Director/Controller
Location: Avoca Head Office, Kilmacanogue
Employment Type: Full-Time for initial 4 month fixed term contract
Avoca operates in 13 locations across the country. After all this time, the ethos of Avoca remains the same. We cherish our time-honoured traditions, which have been lovingly passed down through several generations. Our skills might be steeped in a long and rich tradition, but our attitude is to look to the future. We are now heralded as one of Ireland's most exciting retail stores, with a host of award-winning cafes, restaurants and food markets crammed with artisanal ingredients from near and far.
Responsibilities
Accounts Payable Operations
* Supervise and manage the day-to-day operations of the accounts payable team, ensuring timely and accurate processing of invoices and payments.
* Oversee the reconciliation of accounts payable transactions and resolve discrepancies with vendors and internal teams.
* Ensure compliance with applicable tax laws, accounting standards, and internal policies.
* Monitor and manage the accounts payable aging report to maintain optimal cash flow.
Team Leadership and Development
* Lead, mentor, and develop a team of accounts payable specialists, providing training and performance feedback.
* Allocate workload and set priorities to meet deadlines effectively.
* Foster a positive and collaborative team environment.
Vendor and Stakeholder Relationships
* Build and maintain strong relationships with vendors and suppliers to ensure smooth payment processes.
* Negotiate payment terms and resolve disputes with vendors in a professional manner.
* Collaborate with the procurement, inventory, and other relevant teams to streamline processes.
Process Improvement and Automation
* Identify inefficiencies in accounts payable processes and implement improvements to enhance accuracy and productivity.
* Work with the IT department to optimize the use of accounting software and systems.
* Stay updated on industry trends and best practices to recommend process enhancements.
Reporting and Compliance
* Prepare and analyse accounts payable reports, including metrics on processing time, payment accuracy, and vendor performance.
* Ensure accurate month-end and year-end closing processes related to accounts payable.
* Support internal and external audits by providing necessary documentation and reports.
Qualifications And Skills
* Education: Bachelor’s degree in Accounting, Finance, or a related field is advantageous but not necessary.
* Experience: 5+ years of experience in accounts payable, with at least 2 years in a leadership role.
* Prior experience in the retail industry is highly preferred.
* Technical Skills: Proficiency in accounting software (e.g., SAP, Oracle, QuickBooks) and Microsoft Excel; familiarity with ERP systems and process automation tools is an advantage.
* Soft Skills: Strong analytical and problem-solving abilities; excellent communication and interpersonal skills; ability to prioritize tasks and manage time effectively in a fast-paced environment.
Key Competencies
* Attention to detail and accuracy.
* Leadership and team management skills.
* Vendor relationship management.
* Process optimization and continuous improvement mindset.
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