Overview
Our client is seeking an experienced Administrator to provide operational and administrative support to the Head of Business Services, with a focus on property management activities.
The role will also support the Procurement Manager and Accounts function, particularly during the financial year-end period.
This position requires a highly organised individual with strong attention to detail, capable of working across multiple functions in a busy environment.
Key Responsibilities
Property Management Support
Support the Head of Business Services and Property Manager on property-related projects and activities
Assist in the administration of legal agreements relating to the use of university space
Review and update internal processes and procedures to support efficiency and compliance
Procurement & Financial Administration
Provide support to the Procurement Manager and Accounts team, particularly during year-end
Process purchase orders and manage supplier transactions in line with procurement policies
Maintain accurate financial and procurement records
Assist with ensuring all financial documentation is processed in a timely and professional manner
Building Services Support
Assist with processing purchase order requisitions, ensuring accuracy and compliance
Provide administrative support for the asset management system (e.g. FlexManager)
Support asset tracking, maintenance scheduling, and reporting
Carry out additional duties as required by the Building Services team
General Duties
Maintain and update the Buildings & Estates asset management database (e.g. PEMAC)
Provide support to the Customer Services Desk, responding to queries efficiently
Undertake additional duties as required by management
Essential Requirements
Experience in property management, including legal agreements for use of space
Experience in accounts or financial administration
Strong IT skills, including proficiency in Microsoft Office
Minimum 2 years' experience in a high-level administrative role within a busy office environment
Desirable Requirements
Ability to work on own initiative
Excellent attention to detail and accuracy
Strong communication and interpersonal skills with a customer-focused approach
Knowledge of Buildings & Estates operations
Key Attributes
Highly organised and detail-oriented
Strong administrative capability
Ability to manage multiple priorities in a fast-paced environment
Proactive and adaptable
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