What you will do:
* Co-ordinate and own the repetitive IDA grant submission for the operations team
* Ensure adequate trending, tracing and logging of all admin activity related to bi-yearly IDA submission
* Provide administrative support to the operations, manufacturing, and quality teams.
* Maintain and update production and inventory records in ERP/MRP systems
* Coordinate scheduling and tracking of production orders and material movements.
* Assist with documentation control including SOPs, batch records, and manufacturing instructions.
* Prepare operational reports and metrics (daily, weekly, monthly).
* Support internal audits and regulatory inspections (FDA, ISO, etc.) by organizing and retrieving required records.
* Track and order supplies and consumables for manufacturing and cleanroom environments.
* Coordinate cross-functional meetings, take minutes, and follow up on action items.
* Assist with onboarding and training logistics for new operations staff.
* Support health, safety, and environmental compliance activities, including maintaining training records and reporting incidents.
* Updating graphs for forums
* Creating IT Tickets
* Maintain a filing system for data required by operations
* Compiling forms such as parental, Paternity, Force Majeure etc.
* Prepare regular reports and presentations, e.g. Absence reviews
* Assist in paperwork for reworks in operations.
* Raise PO’s as required
* Employee Communications
* Assist with Aged Orders, Slow Moving and Inventory Counts
What you will need:
* Associate's or Bachelor's degree preferred (business, operations, life sciences, or related field).
* 4 + years of experience in an administrative or operations support role, preferably in a regulated manufacturing environment.
* Familiarity with medical device regulations (FDA 21 CFR Part 820, ISO 13485) is a plus.
* Strong organizational and time-management skills.
* High attention to detail and accuracy.
* Proficient with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
* Experience with ERP systems (SAP, Oracle, etc.).
* Excellent verbal and written communication skills.
* Ability to work independently and within a team.
* Strong written and oral communication skills
* Problem-solving attitude
* Be a proven Team Player
Pay rate will not be below any applicable local minimum wage rates.
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