About the Role
As a highly skilled Executive Support Specialist, you will be responsible for providing top-notch administrative support to senior leaders. Your primary goal will be to facilitate seamless execution of executive team activities, ensuring efficient communication and collaboration.
Key Responsibilities:
- Manage and prioritize administrative requests for the executive team
- Proactively plan, coordinate, and manage complex calendars, aligning them with organizational objectives
- Coordinate the preparation and distribution of materials for leadership meetings, ensuring all necessary documentation is readily available
- Collaborate closely with the corporate support team to facilitate smooth execution of all executive team activities
- Take ownership of end-to-end travel and event planning for the executive team and board members, including booking arrangements in accordance with company policies and preferences
- Liaise with the general counsel/company secretary as needed to ensure efficient scheduling and logistical arrangements for board meetings
- Manage travel and expense reporting for board directors, adhering to company guidelines
- Provide administrative support related to board meetings and executive team requests, working in partnership with the general counsel to address any additional requirements
- Demonstrate significant experience in handling highly sensitive information with utmost discretion and professionalism, safeguarding confidential data and ensuring its appropriate dissemination.
Requirements:
- Minimum of 5 years of proven experience as an executive assistant
- Exceptional organizational skills with a strong ability to manage multiple priorities effectively
- Proficiency in using expense management systems (experience with Concur is advantageous)
- Outstanding communication and interpersonal skills, with a proven ability to interact professionally with senior executives and stakeholders
- Ability to work independently and collaboratively within a fast-paced setting
- Strong attention to detail and a commitment to maintaining high levels of accuracy and confidentiality
- Full working authorization in Ireland