Contract Type: Part-Time, Fixed-Term Contract for 6 weeks Location: M7 Business Park, Naas, Co Kildare Hours: 15 hours per week, worked over 2 days Reporting to: Retail Operations Coordinator Start Date: On or before 6th April **** Advert closing date: 29 th March **** Job Purpose This is a part time role on a fixed term basis for 6 weeks.
The Administration Assistant will work as part of the Operations team to provide administrative and organisational support to ensure the smooth day-to-day running of the office.
This role includes data entry, general office administration, supporting the management team, handling communications, and managing incoming and outgoing post.
About Us Vision Ireland (formerly NCBI National Council for the Blind of Ireland) is Ireland's leading national charity dedicated to supporting the growing number of individuals affected by sight loss.
Our mission is to provide essential practical and emotional support to over 55,000 individuals and their families.
Our retail operations play a crucial role in funding these services, making our Retail Team instrumental to our success Key Responsibilities Administration Office Support Provide general administrative support across the organisation Maintain organised filing systems (electronic and paper) Prepare documents, letters, and reports as required Order office supplies and maintain stock levels Assist with meeting preparation, including scheduling, printing, and room setup Data Entry Accurately input and update data across internal systems and spreadsheets Manage shop sales database entry with a high level of attention to detail Maintain databases and ensure records are up to date Communication Correspondence Answer and make phone calls in a professional and friendly manner Respond to and manage incoming emails and general queries Direct enquiries to the appropriate staff members Post Management Manage all incoming and outgoing post Sort and distribute incoming mail Prepare outgoing mail, including registered post and courier collections Support to Management Team Provide day-to-day administrative support to the management team Assist with diary management and scheduling meetings Prepare documentation and materials for meetings Take minutes where required General Office Duties Maintain a tidy, organised, and welcoming office environment Support administrative aspects of projects and events as required Carry out any other duties appropriate to the role This is not an exhaustive list of duties.
The successful candidate must be open to flexibility in their duties in line with the needs of the organisation.
Person Specification Preferred Experience (not essential) Knowledge of general administrative practices Experience in a similar administrative or office support role Skills Competencies Comfortable communicating over the phone Strong computer skills, including Microsoft Office Good written and verbal communication skills Strong organisational skills and attention to detail Ability to work effectively as part of a team or on own initiative Further Information for Candidates: This is a part-time, fixed-term contract position.
Flexibility may be required to meet the needs of the organisation.All applicants must submit a current CV.
The successful candidate will be subject to garda vetting.
Candidates must be eligible to work full-time in Ireland.
Further information about Vision Ireland can be found on our website Informal enquiries to ****** Vision Ireland is an equal opportunities employer.
Equality, Diversity and Inclusion: Vision Ireland is committed to creating an inclusive environment where diversity is celebrated, and everyone is afforded equality of opportunity.
It is our policy to recognise people as a key resource required for successful attainment of the organisation's mission.
In support of this, it is important to remember that differences between people, whether devised from their different backgrounds and personalities, cultures and/or their different abilities, can be a source of strength to the organisation.
We welcome, encourage, and embrace people of all backgrounds, to include those with disabilities.
Accessibility plays a huge part of ensuring that all our employees and service users can access our systems and services with ease and respect, in a supportive environment, - enabling all to effectively engage our services and achieve our goals whether they are an applicant for employment or an employee requiring special facilitation.