Overview
My client, Capital8 Search & Selection, is seeking a highly organised, discreet and proactive Personal Assistant to provide dedicated support to two members of the senior leadership team at a leading private school in Dublin. This is a busy and rewarding on-site role with a 1-year fixed-term contract.
Role details
Position: Personal Assistant
Contract: 1-year FTC (52 weeks)
Hours: 8:00am – 4:00pm, Monday to Friday (on site)
Location: Dublin South
This role is on-site with no remote element and offers structured working hours with clear work–life balance.
Key Responsibilities
* Diary & project management: Coordinate calendars, meetings, appointments and events.
* Communications: Act as first point of contact for the leadership team; screen/respond to emails and calls; draft and proofread correspondence.
* Meeting support: Prepare agendas, collate materials, take minutes, track actions and follow through.
* Document management: Maintain accurate, confidential records and files.
* Liaison & triage: Manage inputs from multiple internal and external stakeholders; filter, prioritise and route issues appropriately.
* Data & reporting: Compile data; produce reports, presentations and visualisations to support decision-making.
* Event coordination: Support the planning and delivery of organisational events, meetings and other activities.
Skills & Experience
* Proven experience as a Personal Assistant or in a similar high-level administrative role.
* Strong organisational and time management skills; ability to work calmly under pressure.
* Excellent written and verbal communication; professional stakeholder management.
* High proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
* Willingness to learn additional information systems and software as required.
* Integrity, discretion and sound judgement with sensitive information.
What they offer
* A busy, rewarding role at the centre of a senior leadership team.
* Training and ongoing professional development.
* Attractive working environment with excellent facilities.
* Free on-site parking and convenient public transport links.
* A welcoming, supportive culture with a focus on staff wellbeing.
Additional information
Confidential enquiries: If you have questions about the role or the recruitment process, please contact Capital8 Search & Selection.
Job function
* Administrative
Industries
* Primary and Secondary Education
Note: Referrals may increase your chances of interviewing at Capital8 Search & Selection.
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