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Administrative operations specialist

Dublin
beBeeFacilities
Operations specialist
Posted: 14 August
Offer description

Job Opportunity: We are seeking an experienced Facilities Manager to join our team at a prestigious healthcare provider in Dublin. This is a fantastic opportunity to develop your skills and work with a dynamic organization that values integrity, professionalism, and excellence.

Key Responsibilities:

* Manage maintenance staff and oversee Building Management Systems (BMS) operations
* Implement Predictive Maintenance schedules and ensure prompt repairs
* Maintain building infrastructure and systems, ensuring compliance with HIQA standards and relevant legislation
* Assist with annual Health & Safety policy reviews and participate in meetings
* Lead weekly walkarounds, conduct audits, and maintain maintenance records
* Implement and maintain Fire Safety policy, conduct drills and checks, and update Fire Oversee Legionella sampling and water temperature checks
* Collaborate with clinical teams on Infection Control procedures and emergencies, enforce IT and phone usage policies, and manage CCTV systems
* Ensure proper waste disposal, cleanliness of bins, and pest control activities
* Collaborate with the Director of Care on facility projects, monitor capital projects, and assist in logistics for deliveries and service access during works
* Manage procurement, ordering, and inventory, evaluating suppliers and tracking deliveries
* Lead the implementation of AI technologies to enhance efficiency and collaborate with internal teams to identify needs and deploy solutions
* Manage team rosters, holiday approvals, staff appraisals, and training on fire safety and maintenance policies
* Support clinical teams as needed and assist with event planning and setup

Requirements: To be successful in this role, you will need to have strong management and communication skills, experience working in a similar role, and a commitment to maintaining professional integrity and adhering to company policies and procedures.

What We Offer: Competitive salary, opportunities for career growth and development, and a collaborative and dynamic work environment.

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