Location:
Dublin
Employer's Address
1 Johnson Place, Dublin 2
Closing Date:
08 Sep 2025
Employer's Website
Employer's Email
Job Decription
The Office Manager is a core member of OBFA Architects' Practice with responsibilities across the day to day running of The Practice, assisting staff, and reporting to the Directors (3). The office manager assists with financial planning, HR, governance, communications support, and organisational welfare, as well as project based administration ensuring the smooth delivery of OBFA's projects.
The Office Manager duties include:
Office and Operations Management
Management of our Studios in Johnson Place, ensuring offices are working well for the projects within. Oversee Health & Safety compliance and the day-to-day running of OBFA's office and facilities at 1 Johnson Place including managing the cleaner, maintaining IT systems and relationships with the landlord and building users.
Relationship Governance and Compliance
Manage governance compliance with the RIAI, Clients and OBFA Stakeholders including Companies Registration Office and all key stakeholders in collaboration with the Directors.
Staff and HR Management
Support and manage staff, ensuring alignment with principles of dignity at work, equity, and inclusivity. Manage HR processes including staff contracts, policies, timesheets, leave, performance reviews and recruitment administration. Support a positive and inclusive workplace culture. Lead and manage accurate office, HR, and operational records. Coordinate training and CPD (continuous professional development) for employees. Keep records of all CPD, and ensure certs for attendance are received for staff in attendance.
Project Service Delivery
Support staff on all aspects of project Delivery, including assisting with Planning Notices, map downloads, and other administration to assist the progression of projects
Communications and Public Engagement
Collaborate with the Directors and staff to support strategic communications. Provide operational support for web platforms and digital resources. Oversee the dissemination of organisational impact through reporting and publications.
Financial Management
Collate any invoices, receipts and staff expenses that come in for review with the Finance Director.
Person Specification
This role will be suitable for someone with excellent MSOffice experience and general administrative office skills. It is a flexible role and may suit someone who has professional creative practice and seeks 15-25 hours per week. It is an office-based role, ideally 3 to 4 mornings per week (or similar). Our offices are centrally located – above Peter's Pub – 5 minutes from Grafton Street. It is possible that this role will grow over time to become full time, including the possibility to grow into a financial management role.
Job Requirements
Essential Skills and Experience
Office Operational Experience: 2–5 years office management and/or operations experience.
HR Management: Experience managing staff contracts, welfare, and organisational policies.
Construction Knowledge: Desirable but not essential. It would be useful if you had some knowledge of housing delivery in Ireland.
Project Coordination: Strong organisational skills with an ability to manage multiple projects simultaneously.
Communication: Excellent written and interpersonal communication skills.
IT Proficiency: Comfortable with software e.g., MS Office, Teams, and online collaboration tools.
Language skills and VISA requirement: Excellent written and spoken English required, as well as full employment capability in Ireland.
Salary €45,000 pro rata. This is an office based role, and our offices are on Johnson Place Dublin 2 (above Peters Pub).
Additional benefits: Pension, Bike-to-work scheme. Flexible working hours.
To apply: Please send a Cover Letter and CV (combined as one PDF file), to Please do not send links – they will not be opened. No agencies please.