Application Details
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Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.
Job Description
Role Objectives: To manage and maintain the finances for Hill Street Family Resource Centre ensuring compliance with financial policies and to coordinate office administration and procedures, working in close collaboration with the CEO.
Finance Administration
Process invoices for payment and document and lodge family contributions and donations.
Maintain the room hire system, invoices, income etc.
Responsible for keeping updated and accurate records of accounts.
Prepare monthly management accounts.
Prepare financial reports for the Board and Finance and HR Subcommittee.
Prepare the annual budget and monitor expenditure against the same.
Assist the CEO in the financial planning for all programmes and events.
Preparing annual accounts for audit and liaising with the auditor.
Assist the CEO in the preparation of grant applications and reporting to stakeholders.
Process weekly and monthly Payroll using payroll software Sage.
Tracking and reconciliation of multiple funding streams.
Project Finance
Act as the Financial Lead on the Hill Street projects.
Prepare project budgets and monitor expenditure against the same.
Report to the CEO and 'oversight group' on project finances.
Office Administration
Organise office maintenance, supplies and equipment to ensure the overall smooth running of the Centre and in line with Health and Safety Standards.
Ensuring that the office systems are effective and efficient, including IT and phone systems.
Maintaining appropriate and accessible records and files.
Preparing minutes and reports as agreed with the CEO.
Dealing with correspondence and post in conjunction with the CEO.
Qualifications & Experience
An Accounting qualification or Accounting Technician qualification or equivalent.
Previous demonstrated work experience of at least 3 to 5 years in a similar role is required.
Excellent knowledge of Microsoft Excel, Word and Outlook.
Experience and ability to maintain an efficient and accurate accounts system, including preparation of management accounts, invoicing, credit control, and bank reconciliations (Sage or similar).
Experience in the maintenance of efficient and accurate payroll records (Sage), including remittances to Revenue Commissioners via ROS online.
Experience of managing finances in a project setting is desirable.
An understanding of good governance policies and procedures.
Knowledge of SORP.
Excellent general office skills.
An appreciation and understanding of the challenges and opportunities presented by working for a small organisation, the need to be flexible and to proactively contribute to the work of the team.
Ability to work on own initiative, with strong organisational and time‑management skills.
Previous experience in the charity or not‑for‑profit industry is welcomed, but not essential.
Working Conditions
Office environment.
The position is 21 hours per week.
The part‑time schedule will be agreed upon with the CEO in advance.
Sector
Other service activities
Career Level
Experienced (Non‑Managerial)
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